PRIMARY PURPOSE
- Assist the Grant Manager by providing administrative support, schedule management, meeting support, media and community awareness, ad hoc research, grant support.
- Maintain clear channels of communication with all ECE professional relationships within and without the organization.
- Possess the ability to understand and perform within the organizational structure of culture-based education (CBE) and family engagement through knowledge of and implementation of Hawaiian culture and dual language opportunities.
ESSENTIAL DUTIES / FUNCTIONS
Correspondence
- Sifting and prioritizing all correspondence and invitations.
- Writing email and letter responses where agreed.
- Making and receiving phone calls.
- Taking voicemails off mobile phone.
- Maintaining contacts database.
Meeting Support
- Attend internal/external meetings where requested.
- Take minutes where requested.
- Make travel arrangements, supply maps, and ensure travel time between appointments.
- Circulate necessary papers in advance.
- Provide refreshments.
- Meet and host guests at KOKA meetings and tours of the Learning Center.
- Book rooms, venues for meetings for Grant Manager
OTHER DUTIES / FUNCTIONS
- Anticipate the Grant Manager’s workload by attending staff meetings, maintaining awareness of seasonal annual workloads, and maintain a good grasp of current affairs.
- Attend KOKA and community events and perform other duties and tasks as part of the KOKA team, which are occasionally outside of usual office hours, and may require overnight stays.
- Assist with grant writing, letters of support, contacting partners and other research and writing.
- Assist with report writing and uploading as necessary.
- Work with other non-ECE staff, as needed, to implement KOKA’s mission.
- Performs other duties as assigned by the Grant Manager
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- admin support: 1 year (Required)
Work Location: In person
