Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will handle a variety of administrative tasks, support office management, and provide exceptional customer service to both internal teams and external visitors. Your enthusiasm and efficiency will help create a welcoming and productive workspace where everyone can thrive!
Duties
- Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with confidence and courtesy
- Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace and Microsoft Office tools
- Perform data entry, filing, and proofreading to ensure accurate record-keeping and document management
- Handle incoming correspondence, emails, and phone inquiries with excellent phone etiquette and customer support skills
- Assist with bookkeeping
- Support office management by maintaining supplies inventory, organizing files, and overseeing general clerical duties such as copying, scanning, and mailing
- Provide administrative support to team members
Experience
- Prior office experience or administrative experience in a fast-paced environment is preferred
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Strong organizational skills with the ability to multitask efficiently and prioritize tasks effectively
- Experience with multi-line phone systems, calendar management, data entry, and filing systems
- Knowledge of office management procedures such as bookkeeping with QuickBooks or similar software is advantageous
- Excellent customer service skills combined with professional phone etiquette and a friendly demeanor
Join us as an Office Assistant to be the backbone of our office operations! Your energy, organization skills, and dedication will help foster an efficient environment where everyone can succeed. We value your contributions and are committed to supporting your growth in this vital role!
Pay: $16.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
