Job Overview
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team at Always Hope! We are a mental health private group practice. This role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and maintaining efficient office management. The ideal candidate will be energetic, proactive, and possess a strong skill set in office administration, customer service, and communication. If you thrive in a fast-paced setting and enjoy multitasking with precision, this opportunity is perfect for you! You will play a key role in supporting daily operations, managing administrative tasks, and creating a welcoming atmosphere for staff and visitors alike.
Duties
- Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Coordinate calendar scheduling providers
- Provide exceptional customer support by assisting clients and providers promptly and courteously
- Working with clients and providers for all clerical needs
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent communication skills with the ability to handle phone calls professionally and courteously
- Previous experience as a receptionist—dental or medical—preferred for understanding front desk operations
- Strong typing skills along with attention to detail for proofreading and data entry tasks
- Knowledge of multi-line phone systems, filing systems, and general clerical procedures
- Ability to manage time effectively in a busy environment while maintaining high-quality work standards
Join us to be part of an energetic team committed to excellence! This paid position offers an opportunity to develop your administrative expertise while contributing to a vibrant workplace. We value proactive individuals who are eager to support our organizational success through their skills in office management, customer service, and efficient administration.
Pay: $15.00 - $20.00 per hour
Benefits:
Work Location: In person
