Trustpoint is proud to partner with a nationally respected law firm in its search for a Legal Support Specialist to join its Corporate and Business Practice team. This direct hire opportunity is ideal for an experienced legal administrative professional who thrives in a fast-paced environment supporting attorneys and paralegals on sophisticated corporate matters. The successful candidate will serve as a key member of the legal support team, providing high-level administrative, client service, and operational support to multiple timekeepers.
Responsibilities:
- Draft, edit, format, proofread, and finalize a wide variety of legal and business documents, correspondence, agreements, and signature packets
- Coordinate electronic signature workflows and document execution processes
- Manage attorney calendars, schedule meetings, coordinate conference calls, and arrange client events while proactively addressing scheduling conflicts
- Open new matters and assist with client intake procedures, including engagement documentation, conflict-related materials, and other new business requirements
- Maintain organized electronic and physical records, ensuring client and matter information remains accurate and current
- Prepare, review, and process attorney time entries, expense reimbursements, vendor payments, and accounting-related requests in accordance with firm policies
- Assist with billing functions, including prebill review, invoice preparation, and client billing support
- Coordinate domestic and international travel arrangements and prepare detailed itineraries
- Support attorneys with bar admissions, licensing renewals, continuing legal education tracking, and related compliance requirements
- Conduct basic legal, business, and public records research as requested
- Partner with internal departments to coordinate mailings, document production projects, courier services, and other administrative requests
- Utilize client relationship management tools to support business development initiatives and relationship tracking
- Serve as a resource to junior team members and provide guidance on administrative procedures and best practices
- Participate in process improvement initiatives, technology rollouts, and workflow enhancement projects
- Provide additional administrative and legal support as needed
Qualifications:
- 4+ years of legal administrative experience within a law firm, corporate legal department, or professional services environment
- Experience supporting attorneys in a corporate, transactional, business, or related legal practice preferred
- Strong understanding of legal terminology, law firm procedures, and client service expectations
- Excellent proofreading, organizational, and document management skills
- Ability to manage multiple priorities while maintaining exceptional attention to detail
- Strong interpersonal and communication skills with a client-focused approach
- Proficiency with Microsoft Office Suite and legal document management systems
- Ability to work independently while collaborating effectively within a team environment
- Bachelor's degree or relevant professional certification preferred
Additional Details:
- Direct hire opportunity
- Overtime available as needed
- Opportunities for career progression based on experience level
- Competitive compensation and comprehensive benefits package
Compensation:
- Legal Support Assistant: $72,800 – $80,080 annually
- Legal Support Specialist: $80,080 – $97,760 annually
- Senior Legal Support Specialist: $98,800 – $121,680 annually
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
