A busy law firm is seeking a highly organized and dependable Legal Secretary to support its Defense Base Act practice group. This is a fast-paced desk within a well-established team managing more than 650 active cases.
The Legal Secretary will primarily support one partner while providing lighter administrative assistance to approximately four additional attorneys. The group also includes several other attorneys and three paralegals. Much of the position centers on time entry, billing coordination, invoice tracking, dictation, and electronic file management.
Responsibilities
- Enter and review attorney time accurately and promptly
- Assist with prebill edits and billing corrections
- Prepare, distribute, and track client invoices
- Maintain organized billing and invoice records
- Follow up on outstanding billing-related items
- Transcribe dictation and prepare correspondence and other legal documents
- Maintain electronic case files using iManage
- Organize and update information across a high volume of active matters
- Manage documents, emails, and administrative workflows for the primary partner
- Provide additional support to other attorneys within the practice group as needed
- Use Excel to maintain trackers, organize information, and monitor deadlines or outstanding items
- Coordinate closely with attorneys, paralegals, and other members of the legal support team
Qualifications
- Prior legal secretary, legal administrative assistant, or law firm billing support experience
- Strong experience with time entry, prebills, invoicing, or similar billing functions
- Exceptional organizational skills and attention to detail
- Proficiency with Microsoft Excel
- Experience with iManage or another document management system is strongly preferred
- Ability to manage competing priorities within a high-volume practice
- Strong written communication, proofreading, and document formatting skills
- Dependable attendance and the ability to work consistently in the office
- Professional, responsive, and comfortable supporting a busy partner
- Able to work independently while collaborating with a larger attorney and paralegal team
#IND1
Pay: $60,000.00 - $68,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- legal secretary: 2 years (Required)
- time entry: 2 years (Required)
Work Location: In person
