Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is designed for proactive individuals who thrive in fast-paced office environments and are eager to support daily operations with enthusiasm and precision. As an integral part of our organization, you will manage a variety of administrative tasks, ensure smooth office functioning, and deliver exceptional customer service. Your energy, attention to detail, and multitasking skills will help create a welcoming and efficient workplace where everyone can succeed.
Duties
- Handle incoming calls, direct inquiries, and provide outstanding customer support and customer service
- Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools
- Perform data entry, maintain accurate filing systems, and proofread documents to ensure clarity and correctness
- Oversee office management tasks including supply ordering, filing, photocopying, and general clerical duties such as typing and proofreading
- Support bookkeeping activities using QuickBooks for basic financial recordkeeping, invoicing, and time entries
- Assist with personal assistant responsibilities such as calendar management, travel arrangements, and task prioritization
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks and Google Workspace applications
- Excellent organizational skills with the ability to multitask efficiently in a busy environment
- Prior office experience or clerical experience demonstrating familiarity with administrative procedures
- Effective communication skills in both bilingual settings (if applicable) and monolingual environments
- Knowledge of multi-line phone systems, data entry techniques, filing systems, and proofreading standards
- Experience in office management roles including supply ordering and facility coordination
- Ability to handle sensitive information discreetly while providing exceptional customer support
- Time management skills to prioritize tasks effectively throughout the workday
- Personal assistant or medical/dental receptionist experience is a plus but not required
Join us to be part of a vibrant team where your organizational talents will shine! We’re committed to fostering a positive work environment that values your contributions while offering opportunities for growth. All paid positions include comprehensive training to help you succeed in your role.
Pay: From $25.00 per hour
Benefits:
Work Location: In person
