Position Summary
The Finance and Administrative Assistant is responsible for supporting the organization's accounting and financial operations by maintaining accurate financial records, preparing reports, and assisting with month-end and year-end close processes. This role requires strong analytical and organizational skills, exceptional attention to detail, and the ability to work effectively in a fast-paced environment. The Finance and Administrative Assistant must demonstrate professionalism, sound judgment, and the ability to collaborate effectively with management, staff, and various committees.
Key Responsibilities
- Manage accounts payable processes, including invoice review, approval tracking, and payment processing.
- Prepare and post daily and weekly deposits while ensuring accurate recording of transactions.
- Perform corporate credit card reconciliations.
- Manage accounts receivable functions, including invoice processing and general ledger reconciliation.
- Maintain records and amortization of Diocesan revolving loan funds.
- Assist with annual W-2 and 1099 processing.
- Maintain organized and accurate accounting records and filing systems.
- Manage software for office copier, postage machine and other office equipment.
- Support budgeting, forecasting, and cash flow management activities.
- Maintain internal controls and ensure compliance with accounting policies and procedures.
- Assist with annual audits by preparing schedules and providing supporting documentation.
- Perform background checks and manage safeguarding training for the Diocese, parishes, and worshipping communities including clergy, postulants and supply priests.
- Provide reception desk coverage in the afternoons, Monday through Thursday.
- Manage incoming calls and direct inquiries appropriately while providing reception desk coverage.
- Process and distribute mail if received while providing reception desk coverage.
- Process donation acknowledgements.
- Be the point of contact for coordinating building and maintenance needs.
- Support special projects and other duties assigned by management.
Qualifications
Education
Associate's degree in Accounting, Finance, or related field required.
- Bachelor's degree in Accounting, Finance, or a related field preferred.
Experience
- 5+ years of progressive accounting/bookkeeping experience.
- Demonstrated experience with accounts payable, accounts receivable and account reconciliations.
- Experience supporting external audits.
- Experience in nonprofit, church, or faith-based organization accounting preferred.
Technical Skills
- Proficiency with accounting and ERP software systems.
- Experience with Microsoft Excel to include data summarization and routing formatting.
- Proficient in Microsoft Office applications, including Word, Outlook, and Excel.
- Ability to learn and effectively utilize new software applications and technology platforms.
Competencies
- Exceptional attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Effective written, verbal, and interpersonal communication skills.
- High degree of integrity, professionalism, and confidentiality.
- Dependable with a strong work ethic and commitment to quality.
Pay: $60,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
- Work from home
Work Location: In person
