CWI Industrial Services is a trusted provider of specialized industrial solutions, offering high-quality services across welding, fabrication, maintenance, and construction support. Known for our commitment to safety, precision, and excellence, we partner with clients across a wide range of industrial sectors to deliver reliable results and long-term value. Our team takes pride in maintaining high standards of craftsmanship and customer service, and we continue to grow by investing in talented professionals who share our dedication to quality and integrity.
Job Summary
CWI Industrial Services is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations across multiple departments. This position plays a key role in maintaining efficient office functions and assisting teams including estimating, project management, accounting, and operations. The Administrative Assistant will manage documentation, coordinate communications, assist with scheduling, and support internal processes to ensure smooth business operations.
This is a full-time onsite position in Lakeland, Fl - Monday - Friday 7:30am-4:00pm
Responsibilities
- Provide administrative support to multiple departments including estimating, accounting, and operations.
- Prepare, organize, and maintain project documentation, contracts, and internal records.
- Assist with purchase orders, vendor communication, and tracking deliveries.
- Answer and direct phone calls, emails, and other correspondence professionally.
- Schedule meetings, coordinate calendars, and assist with travel arrangements as needed.
- Support bid submissions and project documentation processes.
- Maintain digital and physical filing systems in an organized and accurate manner.
- Assist with data entry, reports, and internal tracking spreadsheets.
- Coordinate with field personnel and office staff to support daily operational needs.
- Perform other duties as assigned to support business operations and team needs.
- Maintain calendars for meetings, appointments, and events through calendar management systems.
- Assist with office management tasks such as supply ordering, filing systems, and general administrative duties.
- Manage personal assistant responsibilities when needed, including travel arrangements or special project support.
- Other duties as assigned.
Qualifications
- Associate’s or Bachelor’s degree preferred, or equivalent administrative experience.
- Previous administrative or office experience required; construction or industrial experience is a plus.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Professional demeanor and strong customer service skills.
Benefits
- Competitive pay based on experience and qualifications
- Health insurance (medical, dental, and vision)
- Paid time off (vacation, flex holidays, and regular paid holidays)
- Retirement plan options
- Opportunities for professional development and training
- Employee appreciation initiatives and company events
Pay: $18.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Application Question(s):
- What sets you apart from other candidates?
Ability to Commute:
- Lakeland, FL 33809 (Required)
Work Location: In person
