Surgery Scheduler Job Description
Overview
We are seeking a detail-oriented and organized Medical Records Specialist to join our dynamic healthcare team.
Main function
Maintains the facility’s medical records and is responsible for their accuracy, safety, and confidentiality.
Duties and responsibilities
1. Philosophy
- Supports the facility’s ideology, mission, goals, and objectives
- Performs in accordance with the facility’s policies and procedures
- Follows the facility’s standards for ethical business conduct
- Conducts self as a positive role model and team member
- Recognizes patients’ rights and responsibilities and supports them in performance of job duties
- Respects patients’ rights to privacy, dignity, and confidentiality
- Participates in facility committees, meetings, inservices, and activities
2. Communication
- Communicates effectively and professionally with patients, visitors, physicians, and coworkers
- Interacts with others in a positive, respectful, and considerate manner
3. Financial practices
- Uses facility resources appropriately and avoids wasteful practices
- Reports wasteful practices
- Analyzes work area and makes recommendations for potential cost-effective improvements
4. Compliance program
- Contributes to the progress and development of the organization’s adopted compliance program
- Performs according to established compliance policies and procedures
5. Performance-improvement program
- Contributes to the progress and development of the organization's adopted performance-improvement program
- Performs according to established performance-improvement policies and procedures
6. Safety/risk-management program
- Adheres to safety policies and procedures in performing job duties and responsibilities
- Maintains responsibility for safe work area by reporting to safety officer or designee observed or suspected safety violations, hazards, and policy/procedure noncompliance
- Responds to emergency situations with competence and composure
- Reports observed or suspected medical emergencies, notifies appropriate personnel, and responds appropriately
- Identifies facility emergency situations (e.g., fire, disaster) and notifies appropriate personnel and external agencies
7. Professional competence
- Participates in continuing education and other learning experiences
- Shares knowledge gained in continuing education with staff
- Maintains membership in relevant professional organizations
- Seeks new learning experiences by accepting challenging opportunities and responsibilities
- Welcomes suggestions and recommendations
8. Duties
- Performs collection, processing, filing, maintenance, storage, retrieval, and distribution of medical records according to facility policies and procedures
- Collects and files in medical record all laboratory, pathology, electrocardiogram, and x-ray reports received prior to/post surgery
- Handles collection, response, and final filing in medical record of all appropriate correspondence
- Arranges all chart forms, correspondence reports (e.g., operative, lab, electrocardiogram, x-ray, pathology, etc.) in appropriate order per facility policy/procedure
- Marks and obtains all necessary signatures to complete chart, including contacting physicians’ offices regarding necessary signatures/reports
- Obtains all missing chart contents needed to complete medical record
- Maintains a filing system that meets facility requirements for medical records
- Adheres to established procedures for cross-referencing and indexing medical records
- Maintains necessary index references for facility needs and following established procedures
- Develops and maintains an organized storage system for timely retrieval of individual medical records
- Institutes and maintains a check-out and return system for medical records
- Maintains confidentiality, security, and physical safety of facility medical records
- Arranges for confidential, safe off-site storing/microfilming of medical records per facility policies/procedures, if applicable
- Arranges for appropriate disposal of medical records per facility policies/procedures, if applicable
- Adheres to medico-legal requirements when answering correspondence and inquiries
- Maintains and controls the release of information to authorized persons only
- Prepares records or correspondence according to facility needs
- Performs other miscellaneous office/clerical duties as needed
- Answers telephone as needed
- Building patient charts
- Any additional task assigned
Responsibility for assets
Responsible for accuracy, confidentiality, and safety of medical records.
Qualifications
- Cooperative work attitude toward co-employees, management, patients, visitors and physicians.
- Ability to promote favorable facility image with physicians, patients, insurance companies and general public
- Ability to make decisions and solve problems.
Requirements
- High school diploma or GED certificate
- Training or course in business office activities
- Good typing skills
- Good communication skills
- Good computer skills
- Strong ethical and moral character references
Preferred requirements
- Medical records experience
- ASC experience
Job quality requirements
- Accuracy
- Attention to detail
- Timelinesss
- Organization
- Little supervision needed to accomplish task
Dependability
- Attendance
- Punctuality
- Ability to follow instructions
- Ability to meet deadlines
Physical / mental requirements
- Ability to sit, stand, and walk for long periods
- Visual and auditory acuity for frequent use of computer and telephone, and occasional use of other office equipment
Working conditions (environmental)
- Well lit and ventilated, with non-hazardous and hazardous equipment
- Category III: exposure to bloodborne pathogens and may encounter chemical hazards
Reports to: Business Operations Manager
Supervises: Not applicable
Contacts
- Patients
- Patients' family / significant others
- Physicians and physician office personnel
- Insurance company personnel
- Facility personnel
- Vendors
- Administration
- Medical director
Formal lines of promotion
- Other business office positions
- Business office management
We utilize e-verify
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
