Position Summary
Diablo Roofing INC is seeking a highly organized, detail-oriented Office Administrative to support our office operations and field teams. This individual will play a key role in ensuring efficient day-to-day functions, including call handling, document preparation, permit coordination, database maintenance, and receipt entry into our accounting system (Sage 100 Contractor). The ideal candidate is proactive, professional, and capable of managing multiple tasks in a fast-paced construction environment.
Key Responsibilities
Front Desk & Communication
- Answer and route incoming calls professionally and efficiently
- Greet and assist office visitors and vendors
- Monitor general company email inbox and forward messages appropriately
Office Administration & Supplies
- Maintain office supply inventory and place orders as needed
- Coordinate service and repairs for office equipment
- Keep the front office and common areas clean and organized
Project & Estimator Support
- Assist estimators with document preparation, printing, and scanning
- Organize and maintain bid folders (digital and physical)
- Help track bid and proposal due dates
- Coordinate signatures on bid-related documents
Permits & Compliance
- Submit permit applications online or in person
- Monitor and track permit status
- Coordinate inspections and maintain permit records
Filing & Data Management
- Maintain physical and digital project files
- Scan and archive documents for easy retrieval
- Keep shared drives and internal systems updated and well-organized
Accounting Support
- Collect, organize, and code receipts for job costing
- Enter receipts into Sage 100 Contractor or similar accounting software
- Match receipts with statements and resolve discrepancies
As Needed
- Support timecard review and data entry
- Assist with onboarding new employees (paperwork, welcome packets, etc.)
Track subcontractor insurance certificates and expiration dates
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
