Location: Miami, FL
Organization: Camillus Health Concern, Inc.
Employment Type: Full-Time, Exempt
Reports To: Chief Executive Officer (CEO)
Camillus Health Concern is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and executive support to the CEO. This position also serves as a key liaison with the Board of Directors and internal stakeholders, ensuring seamless communication and efficient operations. The ideal candidate is detail-oriented, discreet, and committed to supporting the organization’s mission.
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Demonstrate commitment to the mission and values of Camillus Health Concern
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Provide executive and administrative support to the CEO
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Coordinate monthly Board of Directors and Leadership Team meetings, including logistics, presentations, refreshments, and IT support
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Serve as a liaison between the CEO and staff, board members, partners, and stakeholders
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Maintain organizational records, contracts, files, and marketing materials
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Manage conference room scheduling and internal controls
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Support facilities team with access key tracking and distribution
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Assist with development activities, including Give Miami Day initiatives
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Prepare and organize donation acknowledgment letters
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Process expense reports and purchase orders
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Draft and edit correspondence, memoranda, and content for website and social media
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Prepare signage and communications related to clinic closures
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Manage CEO’s calendar, appointments, and scheduling
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Handle daily office duties, including mail and courier services
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Screen and coordinate meeting requests for the CEO
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Attend meetings as needed and track follow-up on action items
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Order office and kitchen supplies
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Arrange travel logistics for the CEO and Leadership Team
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Support special projects and additional tasks as assigned by the CEO
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Maintain strict confidentiality of all organizational and personnel information
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Associate degree required; Bachelor’s degree preferred
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Proficiency in Microsoft Office Suite and social media platforms
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Strong attention to detail and organizational skills
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Excellent written and verbal communication skills
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Ability to work independently with minimal supervision
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Demonstrated professionalism, discretion, and confidentiality
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Bilingual (English/Spanish)
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2–3 years of administrative experience
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Experience with copywriting, social media, or website content management
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Prior experience in healthcare administration
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Sensitivity to the needs of homeless and underserved populations
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Ability to work collaboratively in a team environment
Hours: Monday – Friday, 8:00 AM – 5:00 PM
