This job will be accepting job applications until the position is filled.
Hourly:
$24.05 - $24.05
Department:
Clerk of Council, General Government
Division:
Records Management
FLSA:
Non-Exempt
Job Description:
This is a Part-Time position, approximately 15 hours per week.
This role will prepare, scan and index records within the electronic document management system.
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Assists in the daily operations of the City’s electronic document management system by preparing documents for digitization, scanning, indexing, and completing quality control review of digitized documents.
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Assists with indexing of microfilmed records collections, identifying collections for conversion to digital formats, and completing quality control review of converted documents.
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Maintains records and files in compliance with established procedures and processes, including but not limited to published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps.
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Searches and retrieves information from files, microfilm, computer records, databases, and document management systems in response to specific requests.
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Processes historical records collections.
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Releases information and documents in accordance with the Freedom of Information Act, in house or public reference requests, and other applicable laws and procedures.
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Assists with the accession, retrieval and disposition of municipal records as stipulated by official records retention schedules.
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Performs other duties as assigned.
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Associate degree (AA/AS) or equivalent or equivalent combination of education and experience.
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Valid driver’s license.
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Basic computer skills and the capacity to understand intermediate and advanced computer skills with minimal training.
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Ability to accurately index and maintain records and files.
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Strong attention to detail.
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Ability to work in and foster a team environment.
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Able to determine best practices to be used in scanning documents to meet quality standard.
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Must be able to lift boxes up to 25 pounds.
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Familiarity with records digitization and electronic document management systems.
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Experience using and supporting numerous types of digital imaging equipment, including flatbed and production scanners.
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Familiarity with the Public Records Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information.
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Familiarity with the organization and functions of city government.
The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation. Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]
