PURPOSE OF THE JOB
Provides comprehensive executive level support to the CEO, Board of Directors, and the Senior Leadership Team (SLT).
RESPONSIBILITIES/DUTIES
Administrative Leadership Support:
- Directly supports the CEO and SLT.
- Supports CEO in external commitments, including external boards, committees, and other groups.
- Provides full scale administrative support in all areas to SLT on T&Es, credit cards, bookings, special travel, events, etc.
Administrative Management:
- Manages primary travel and vendor relationship management to include American Airlines, Jet Logistics, Suntory, T&Es, Notary services, file management, tickets admin, and Board Room management.
- Negotiates yearly renewal of programs and contracts.
Event Management:
- Provides project/budget management, IT/AV assessments, etc. (AOP, Offsite VP Sales & Team Meetings, Retirement Celebrations, Board Outings, Golf Outings, and other special events.)
Special Programs:
- Serves as the President’s liaison to Board of Directors.
- Manages logistics for Board meetings.
- Works with PepsiCo on Ring of Honor recipients/winners and oversees the process.
Calendar Management/Memos:
- Manages appointments and prioritizes sensitive matters and high-level meetings.
- Manages correspondence and prepares responses.
- Communicates on behalf of the CEO.
Meeting Preparation:
- Prepares presentation materials for external Board of Directors.
- Diligently keeps Board Books (PCBA, ABA, KDP, UNC Children’s Hospital, PepsiCo Blue System Council, Staff Period Reviews, Corporate Breakfasts, Teams Meetings, etc).
- Prepares expense reports, reviews credit card statements, and submits reimbursement reports for outside committee involvement.
Senior Management Liaison:
- Participates as an adjunct member of the SLT in attending staff meetings.
- Coordinates agenda of senior management team meetings and actions.
- Other duties as assigned.
MINIMUM REQUIREMENTS
- High school diploma or GED required.
- Ten (10) years of administrative, project management, and customer care experience.
- Advanced knowledge of Microsoft Office Applications (MS Word, Excel, PowerPoint, and Outlook).
- Previous meeting planning experience.
- Excellent written and verbal communication skills.
- Ability to interact and communicate with individuals at all levels of the organization.
- High level of interpersonal skills and ability to handle sensitive and confidential situations.
- Continual demonstrated poise, tact, and diplomacy.
- Strong attention to detail in composing, typing, and proofing materials.
- Ability to multi-task, establish priorities, and meet deadlines.
- Exceptional organizational skills.
- Proactively address and resolve issues.
- Must be able to work hours necessary to complete assigned tasks.
- Must be able to pass a drug screening and background check.
EQUIPMENT USED
Telephone, calculator, MS Office, computer, Conference Tools (MS Teams, BlueJeans, Zoom), Board Room Projection System, and general office equipment (copiers, fax machines, scanners, binding machines etc).
SUPERVISORY RESPONSIBILITES
None required.
LANGUAGE SKILLS
Must be able to speak, read and comprehend English.
Unfortunately, we will be unable to offer visa sponsorships to candidates.
COMPENSATION AND BENEFITS:
As part of your total compensation package, you will also receive the following benefits:
- Paid time off, including holidays, vacation days, personal days, parental leave, and bereavement leave
- 401(k) with a company match
- Medical, prescription, dental, and vision insurance options, as well as supplemental health plan options, including accident, critical illness, and hospitalization
- Saving and spending accounts
- Company-paid telemedicine services
- Free counseling and information services
- Wellness program
- Company-paid life insurance
- Company-paid disability coverage
- Adoption assistance
- Education assistance
- Legal service plan option
- Pay advance option
Who We Are:
We are jointly owned by Suntory and PepsiCo. Suntory is a family-owned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125-year plus legacy as a global leader in convenient foods and beverages. We represent Suntory’s non-alcoholic beverage industry in the United States and have an 80-year plus legacy of providing PepsiCo products to the Carolinas and beyond.
EOE M/F/D/V
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Have you supported CEO and Senior leadership before?
- Do you have recent experience with Excel at an advanced level?
- Do you have recent experience with Powerpoint at an advanced level?
Work Location: In person
