The Accounts Receivable Specialist - Cash Application, is responsible for the timely and accurate application of customer payments while ensuring the integrity of account receivable records. This position plays a critical role in supporting the Company's working capital objectives by accurately posting customer payments, researching and resolving unapplied cash, and partnering with internal teams and customer to resolve payment discrepancies. The ideal candidate is detail-oriented, analytical, customer-focused, and thrives in a fast-paced, high volume environment while continuously seeking opportunities to improve processes and efficiency.
At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication
Essential Duties and Responsibilities
Cash Application:
- Process customer payments daily.
- Apply ACH, wire, lockbox, checks and credit card payments
- Interpret customer remittance information and accurately apply payments to open invoices
- Research, identify, and resolve unapplied, unidentified and misapplied cash
- Investigate short pays, deductions, overpayment, duplicate payments, and payment discrepancies
- Maintain payment accuracy and data integrity within the ERP
- Balance daily cash receipts and reconcile payment activity
- Understand customer banking relationships
- Ensure payments are posted according to customer instructions
Administrative Support & Other Duties:
- Maintain accurate customer account documentation (i.e. customer remittances and other supporting documents).
- Support month-end close
- Assist internal and external audits
Process Improvement
- Identify opportunities to improve collection effectiveness
- Recommend process improvements to increase efficiency
- Support continuous improvement initiatives
Qualifications and Requirements
- High school diploma or equivalent required.
- Associate's or bachelor's degree in a related field preferred.
- 1+ year of construction industry experience preferred.
- 1–2 years of customer service experience required.
- 3+ years of B2B collections experience or cash application experience required.
- Strong written and verbal communication
- Strong attention to detail, with the ability to interpret customer remittances and understand banking relationships, required.
- Knowledge of mechanic's lien laws, retainage requirements, and AIA billing processes preferred.
Experience, Skill and Abilities
Positive safety attitude and personal integrity
- - both are non-negotiable
- Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
- Strong communication skills, both verbal and written
- Must be willing to initiate and build strong relationships with customers and project team members
- Ability and creativity to reason and think logically in problem solving
Physical Requirements
- Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
Additional Details :
At Pieper Electric, our people are our power. As a full-service electrical, mechanical, and automation contractor, our people are what enable us to stand out in our industry. They're the reason for our success. Founded on the principle that every person should strive to first and foremost be a servant leader, we work tirelessly to keep our people safe, enlighten and stimulate their minds, and teach them how to be good stewards of the community in a genuinely serving way. From these efforts, we've grown into a truly unique company.
Pieper Electric extends its reach through specialized brands, each excelling in their respective fields. Pieper Automation, Systems Technologies, Pro Lightning Protection, and Ideal Mechanical operate under the same commitment to excellence. By putting our people first, we are able to consistently deliver to the highest quality standards in the industry and develop lasting relationships with our customers.
