Welcome to Pinkbox Doughnuts, where ordinary stops and extraordinary begins. Step into our vibrant wonderland and indulge in doughnuts that redefine delicious. With a commitment to creativity and quality, Pinkbox promises a sensory experience like no other.
Role Summary:
The Commissary Administrative Assistant is a critical support role that ensures the efficient operation of the commissary. This position is responsible for managing administrative tasks, maintaining accurate records, coordinating communication between departments, and assisting with employee-related processes.
Responsibilities:
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Timekeeping & Payroll Support:
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Monitor timecards daily for discrepancies, missing punches, lunch breaks, and overtime.
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Submit discrepancy forms to HR with approval from the Commissary Manager.
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Assist with timecard approvals and payroll submissions every pay period.
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Employee Coordination:
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Track and manage employee time-off requests, including PTO, vacation, and flex days.
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Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.
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Coordinate interview schedules for new candidates.
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Assist with onboarding tasks, including hiring packets, ID cards, and shoe orders.
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Order uniforms for new hires.
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Procurement & Inventory Management:
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Place and track orders with vendors including Bakemark, Dawn, Nicholas, Staples, Brady, and P&R.
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Record and enter daily invoices.
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Track and input commissary waste data.
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Assist with weekly inventory counts and data entry.
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Production Support:
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Print daily Jera reports and packing lists for Production 1 and Production 2 at 2 PM.
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Review commissary email and process special orders.
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Order specialty items like Raiders flags and VGK poker chips according to PAR levels.
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Communication & Collaboration:
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Liaise with the purchasing department regarding orders, credits, and inventory issues.
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Work with the finance department to address cost, pricing, and credit matters.
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Strong organizational and time management skills.
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Proficiency in Microsoft Office Suite and other administrative software.
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Excellent communication skills, both written and verbal.
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Attention to detail and ability to handle multiple tasks simultaneously.
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Previous administrative or clerical experience preferred.
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Familiarity with inventory management and purchasing systems is a plus.
Physical Requirements / Working Conditions
- Continuous standing and walking throughout the duration of each shift.
- Bending, lifting, and carrying up to 50 pounds.
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Constant face-to-face interactions with employees and customers.
- Safely navigate in a fast-paced restaurant environment.
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Ability to multi-task and remain positive in busy working conditions.
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This role can expect to have some early mornings, late evenings, weekend and/or holiday hours, and will have additional opening/closing responsibilities. Our stores are 24/7!
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Comply with the brand and Company uniform and hygiene policies.
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Fun, fast-paced, upbeat environment
