Job Overview
We are seeking an energetic and professional Law Firm Receptionist to be the welcoming face of our legal practice. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will possess excellent communication skills, be highly organized, and thrive in a fast-paced environment. Bilingual abilities are a plus, enabling effective communication with diverse clients. This paid position offers an exciting opportunity to be part of a dynamic legal team dedicated to delivering outstanding service.
Duties
- Greet clients and visitors warmly, ensuring a positive first impression of the firm
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently
- Schedule appointments and coordinate calendar management for attorneys and staff
- Handle incoming and outgoing correspondence, including emails and mail processing
- Maintain accurate filing systems, data entry, and document proofreading for legal documents
- Support office management tasks such as inventory control, supply ordering, and record keeping
- Assist with bookkeeping activities using QuickBooks or similar software
- Provide customer support by addressing client questions and resolving issues promptly
- Perform clerical duties including typing reports, organizing files, and managing office supplies
- Ensure adherence to phone etiquette standards and maintain professional communication at all times
Skills
- Proven experience in front desk or reception roles within a legal or professional office setting
- Proficiency with multi-line phone systems and excellent phone etiquette skills
- Bilingual fluency to communicate effectively with diverse clientele
- Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Office management experience with organizational skills to prioritize tasks efficiently
- Ability to perform clerical duties such as proofreading, filing, and calendar management accurately
- Knowledge of QuickBooks for bookkeeping and basic accounting tasks
- Excellent time management skills with the ability to multitask in a busy environment
- Personal assistant experience is a plus for supporting attorneys’ administrative needs
- Familiarity with office equipment like printers, scanners, and fax machines
Join our team where your organizational talents and customer service skills will make a meaningful impact! We value professionalism, efficiency, and a proactive attitude—qualities that help us serve our clients with excellence every day.
Pay: $21.50 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Health insurance
- Parental leave
- Referral program
Application Question(s):
- Do you have experience working as a receptionist in a law firm? If yes, please explain your experience, including your responsibilities and the types of legal matters or practice areas you worked with.
Work Location: In person
