RECEPTIONIST
This is a non-supervisory position. The Receptionist is accountable for the reception and retail activities. The Receptionist reports directly to the Accounts Receivable Supervisor.
REQUIREMENTS
To perform this job successfully, an individual must be able to complete all areas outlined for this position in a satisfactory manner. The requirements listed below are representative of the knowledge, skills, and/or abilities necessary to meet the minimum job requirements of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
EDUCATION
Required: High School Diploma or equivalent
Preferred: None
LICENSING / REGISTRATION / CERTIFICATION
Required: None
Preferred: Data entry experience
EXPERIENCE
Required: None
Preferred: 1 year office environment experience
SKILLS, KNOWLEDGE, AND ABILITIES
- Ability to accept direction and feedback from Supervisors and Management Team and follow through appropriately.
-
Ability to adjust to changes in work tasks or environment
-
Ability to read, understand and carry out written and verbal instructions and present questions when instructions are unclear
-
Ability to maintain a positive and pleasant attitude
-
Ability to operate in an organized and time efficient manner
-
Data entry skills including accuracy and data entry speed of 50+ characters per minute.
-
Ability to take direction from supervisor or take initiative if exact direction has not been assigned
-
Ability to work extended hours, days, and weekends when necessary
-
Reading, writing and arithmetic skills
-
Proficient in Excel and Word
-
Perform duties in an independent manner
PHYSICAL
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.
BODY POSITIONS: Must have the ability to sit or stand for extended periods of time while performing job functions.
BODY MOVEMENTS: The employee must have a full range of body movements including the use of their hands to fingers and handle office equipment. The ability to bend the body, crouch, kneel and crawl to reach for objects is required.
BODY SENSES: The employee must have command of the following senses: sight, hearing, and touch. Specific abilities include: vision must be able to discern colors.
STRENGTH: The employee must have the ability to lift 25 pounds with regularity.
WORKING CONDITIONS
This position requires the employee to work indoors in a smoke-free non-climate controlled environment. Travel to the office may be in all types of weather conditions including rain, snow and icy conditions.
AUTHORITY
The Receptionist is authorized to take any reasonable action necessary to carry out the responsibilities assigned approved or delegated by the supervising manager. Such authority may include:
Report any abuse of the Companys policies and procedures to Supervisor or other members of Management.
Authority to enforce the Companys Safety Policies.
DUTIES AND RESPONSIBILITIES
The primary functional duties and responsibilities of the Purchasing Coordinator and Receptionist includes but not limited to:
-
Arrive at the Office and be prepared to work at the beginning of the shift
-
Answer all phone calls, record detailed messages, and greet visitors in a pleasant manner
-
Keep all office supplies replenished
-
Help maintain any filing that needs to be done
-
Route calls to the appropriate individuals at the appropriate region
-
Assist walk-in customers with purchase of retail items or rental of equipment.
-
Issue purchase orders for non-inventory items
-
Process card payments for all locations
-
Arrive at meetings on time and prepared to participate
-
Maintain a cooperative working relationship with employees
-
Act in a manner that represents the professional manner reflecting the companys values and principles
-
Constantly look for and suggest ways to perform duties and responsibilities more effectively, what we call Act Like an Owner
-
Perform other duties and tasks as may be assigned by the Accounts Receivable Supervisor and Accounting Director.
Not Provided
