About Aviron Labs
At Aviron Labs, we're an AI-focused software development team based in St. Louis, MO building custom solutions for clients we actually care about. We love what we do, we move fast, and we take care of our people. We're looking for a detail-oriented, self-sufficient Operations & Executive Assistant who wants to be a key part of a close-knit team and help keep everything running behind the scenes.
About the Role
This is a part-time, remote-friendly role working approximately 8–10 hours per week. You'll own the recurring financial, operational, and administrative tasks that keep the business running while also providing personal assistant support to the owner. This role is ideal for someone who is highly organized, comfortable working independently, and has done this kind of work before.
What You'll Do
- Manage recurring payroll, IRA contributions, contractor payments, and invoicing
- Monitor and reconcile accounts in QuickBooks Online and Ramp
- Coordinate new hire and contractor onboarding and offboarding
- Support HR needs including benefits research, TriNet communications, and employee questions
- Keep track of employee time off and proactively update clients of upcoming team availability
- Track employee birthdays and work anniversaries and coordinate gifts and recognition
- Order client gifts for the new year and other special occasions
- Organize and maintain contracts, client information, and key business documents
- Assist with recruiting, vendor management, and business reporting
- Plan group events, book travel, and handle personal assistant tasks for the owner remotely as needed
What We're Looking For
We're not checking boxes here - the more familiarity you have with the following, the better, but none of these are deal breakers:
- Experience in an administrative, operations, bookkeeping, or executive assistant role
- Some payroll experience - TriNet knowledge is a bonus
- Comfort with tools like QuickBooks Online and Ramp
- Highly organized, discreet, and self-directed in how you manage your work
- Proactive by nature - you anticipate needs before they become urgent
- Reliable availability each week to keep recurring tasks on track
- Experience using AI tools to work smarter and get more done is a plus
Why You'll Like It
- Fully remote with flexible hours
- Small, close-knit team where your work actually matters
- Stable recurring work with room to grow
- No micromanagement - we trust you to own your responsibilities
If this sounds like a great fit, we'd love to hear from you! Please reach out directly to [email protected] with a resume. I'd like to hear why you would want to work at Aviron, as it would be a part-time position working about 8-10 hours per week. Also, what makes you a good fit! Compensation is dependent on experience. No recruiting services or agencies, please.
Aviron Labs is an equal opportunity employer.
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: Hybrid remote in Saint Charles, MO 63301
