Administrative Specialist

Clallam County, WA
Clallam County, WA

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Job Details

Part-time
$23.89 - $29.11 an hour
13 days ago

Benefits

401(a)
457(b)
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance
Retirement plan
Paid sick time

Qualifications

Computer literacy

Full Job Description

Summary

Performs a variety of clerical and administrative support duties to ensure the efficient operation of the Juvenile and Family Services department. Serves as a primary point of contact for the public and staff by providing reception services, responding to inquiries, and directing customers to appropriate resources. Responsibilities include preparing and processing documents, maintaining records and databases, scheduling meetings and appointments, coordinating mail and office supplies, receiving and reviewing forms and payments, and ensuring the accuracy and confidentiality of information. Exercises independent judgment in prioritizing assignments, maintaining organized records, and supporting daily office operations while providing excellent customer service and assisting coworkers as needed.

Typical Duties

Perform reception work and provide information derived from established policies, procedures and other relevant sources to internal and/or external customers; maintain security and confidentiality
Answer telephones; screen calls, respond to inquiries and/or refer callers to appropriate agencies or departments/divisions. Some employees may have to deal with sensitive and/or potentially volatile situations
Open, date stamp, sort and distribute incoming mail and process outgoing mail
Checks, organizes, copies, binds, and prepares documents, files and informational packets
Receive, label, log, file and retrieve data. Ensures files remain in proper order; routes files or documents to requesting parties
Maintain numeric records such as inventory, head count and information
Inventory, order, collect and distribute supplies and/or equipment
Type and/or enters data into a computer for a variety of documents such as correspondence, agendas, schedules and forms. Maintains data bases such as address lists, inventory check-out records and/or visitor records
Schedule meetings and reserve conference rooms, schedule appointments and maintain calendars for supervisor and/or clients
Receives and reviews for completion a variety of documents and applications; receives money for items, fees, or services
Proofread and verify own work
Assist or orient co-workers, as assigned
Identify priority and time-sensitive materials
Performs other duties as required

Education, Training, & Experience

Requires knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description

Education/Training
High school diploma or general education degree (GED)

Experience

Prior experience and/or training preferred; to perform this job successfully, an individual should have a great deal of computer knowledge and ability.

Note: Any first aid rendered by such persons is rendered only as a collateral duty responding solely to injuries resulting from workplace incidents, generally at the location where the incident occurred.

At Clallam County, we strive to take care of our team! Our employees are the greatest asset of Clallam County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:

Medical - Premera Blue Cross Blue Shield
Dental - Delta Dental of Washington
Vision - Northwest Benefit Network
Flexible Spending Accounts (FSA)
HRA Veba (select positions)
Life and disability insurance (select positions)
Wellness Benefit Program
Infant at Work Program
Employee Assistance Program
Transportation Program/Transit Pass
Training and Career Development Program

Retirement:

Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.
Sheriff's Office Employees are covered under LEOFF2 and PSERS.

Deferred Compensation:

Deferred Compensation Program 457(b) - Tax Deferred Savings Program
Deferred Compensation Program 401(a) - Tax Deferred Savings Program

Vacation:

Generous Vacation and Paid Sick Leave

11 Paid Holidays Annually
- New Year's Day
- Martin Luther King, Jr. Day
- Presidents' Day
- Memorial Day
- Juneteenth Day
- Independence Day
- Labor Day
- Veteran's Day
- Thanksgiving Day
- day following Thanksgiving
- Christmas Day
4 Personal Days (32 hours floating holiday)
Employment Vacation Donation Program
Vacation Leave Accrual (Unless otherwise provided by contract, all regular full-time employees shall accrue vacation leave monthly based upon the following schedule):
- 0-48 months = 8 hours per month
- 49-108 months = 10 hours per month
- 109-168 months = 12 hours per month
- 169-204 months = 14 hours per month
- Over 204 months = 16.67 hours per month

Sick Leave:

Full-time employees accrue sick leave at the rate of 8 hours per month. Eligibility for use of sick leave is established after one month of continuous employment.

**Part-time employee's benefit contributions and leave accruals are prorated.

NOTE: This is a general overview of the benefits offered through employment with Clallam County, and every effort has been made to ensure its accuracy. Please contact Human Resources at 360.417.2402 if further clarification is needed.

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Summary

Typical Duties

Education, Training, & Experience

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