Part-Time Client Care & Office Coordinator
Holistic Wellness Practice | 20–25 Hours/Week | $25–$28/Hour
Holistic Haven is a well established holistic wellness practice looking for a warm, highly organized and tech-savvy person to join our small team.
This is a hands-on position for someone who loves working with people, is comfortable with technology, pays attention to details, and naturally sees what needs to be done and takes care of it.
Responsibilities
- Greet clients and create a warm, welcoming experience
- Open and prepare the office, practitioner room and client files
- Answer phones and manage scheduling and rescheduling
- Check clients in and out and collect payment
- Assist with ordering, vendors and routine administrative tasks
- Maintain both front and back office
- Help with bookkeeping preparation and basic QuickBooks tasks
- Assist clients with non-clinical supplement and Fullscript issues
- Work with Practice Better, Fullscript, Kajabi and QuickBooks
- Assist with newsletters, email communications and social media
- Help with online programs, webinars and other digital projects
- Coordinate with our virtual marketing support
- Assist with occasional personal and business tasks
We're Looking for Someone Who Is
- Very comfortable with computers and technology
- Able to learn new software and online platforms quickly
- Familiar with—or willing to learn—QuickBooks, Fullscript, Practice Better and Kajabi
- Comfortable with newsletters, social media and basic online marketing tools
- Warm, polished and excellent with clients
- Highly organized and detail-oriented
- Dependable, punctual and professional
- Proactive and able to work independently
- A good problem-solver who doesn't need constant direction
- Interested in health, wellness and holistic living
Strong computer skills, initiative and a great personality are more important to us than having experience with every platform.
To Apply
Please send your résumé along with a short note telling us why this position interests you, your availability Tuesday through Friday, your experience with technology/software, and any experience you have in wellness or client service.
Please begin your note with “Holistic Haven” so we know you've read the entire posting.
Pay: $25.00 - $28.00 per hour
Application Question(s):
- Are you available daytime hours Tuesday through Friday? Do you have experience working front desk roles?
Ability to Commute:
- Westlake Village, CA 91362 (Preferred)
Work Location: In person
