Job Title: Maintenance Administrative Coordinator
Location: Ogden, UT (In-person position)
Travel: Some travel between Ogden and Salt Lake City required
Job Type: Full-Time
Schedule: Monday-Friday, 8:00 AM – 5:00 PM
Compensation: Competitive pay based on experience
About Us:
Highland Partners is a growing property management company dedicated to providing safe, well-maintained, and quality housing throughout Utah. Our maintenance department plays a critical role in delivering excellent service to our residents, and we are seeking an organized, dependable, and detail-oriented Maintenance Administrative Coordinator to support our Head of Maintenance and maintenance operations team.
This position is ideal for someone who enjoys organization, communication, and problem-solving in a fast-paced environment. The successful candidate will help keep maintenance operations running smoothly by coordinating work orders, tracking inventory, managing documentation, and assisting with communication between residents, vendors, office staff, and maintenance technicians.
Position Summary:
The Maintenance Administrative Coordinator serves as the administrative support person for the maintenance department. This role is responsible for helping organize daily maintenance operations, assigning work orders, maintaining records, tracking inventory, and ensuring effective communication between all parties involved in maintenance operations.
The ideal candidate is highly organized, comfortable multitasking, and able to work effectively in a fast-paced environment while maintaining attention to detail.
Key Responsibilities:
- Assign and monitor maintenance work orders through the property management software system
- Coordinate daily schedules and priorities with the Head of Maintenance and maintenance team
- Track work order completion and follow up on outstanding tasks
- Maintain maintenance records, vendor information, invoices, and department documentation
- Assist with inventory management, supply ordering, and tracking company tools and materials
- Communicate with residents regarding maintenance scheduling, updates, and follow-up
- Coordinate with vendors and contractors as needed
- Help organize maintenance projects, unit turns, inspections, and preventive maintenance schedules
- Monitor maintenance department communication channels and assist with issue escalation when necessary
- Prepare reports and assist management with maintenance-related administrative tasks
- Support the maintenance department in maintaining efficient operations and excellent resident service
Requirements:
- Previous administrative, office, dispatching, or coordination experience preferred
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- High attention to detail and ability to prioritize tasks
- Proficiency with computers and able to learn property management software
- Ability to work independently while also collaborating with multiple departments
- Dependable, professional, and team-oriented attitude
Preferred Qualifications:
- Experience in property management, maintenance coordination, dispatching, or construction administration
- Familiarity with maintenance terminology, work orders, or inventory management
- Experience using property management software is a plus
What We Offer:
- Competitive pay based on experience
- Paid time off and recognized holidays
- Consistent full-time schedule
- Supportive team environment within a growing company
- Ongoing training and development opportunities
Job Type: Full-time
Benefits:
- Paid time off
- Career growth opportunities
- Stable schedule
- Supportive team environment
Work Location: In person
Pay: $18.00 - $22.00 per hour
Work Location: In person
