Money moves through this brokerage every single day. Commission checks and wires arrive daily across three Texas markets, and every dollar has to land in the right account, reconcile cleanly, and pay out to the right agent on time. We're hiring the person who owns that.
About Spyglass Realty
Spyglass Realty and Investments is an independent residential brokerage with roughly 190 agents across Austin, Houston, and Corpus Christi. We run our own proprietary transaction management platform built in-house, which means our accounting workflows are modern, fast-moving, and tightly integrated with how deals actually close — not buried in legacy software. We're growing, and the back office needs to grow with us.
About the Role
This is an in-house, full-charge bookkeeping role focused on daily cash operations: incoming commission checks and wires, escrow and trust account activity, and commission disbursements to agents. You'll report to our Director of Transaction Coordination and work alongside our TC team and our outside bookkeeping firm, who handles month-end close and tax prep. Twelve months in, success looks like this: every deposit posted same-day, trust and operating accounts reconciled daily without exceptions aging past 48 hours, agents paid accurately and on schedule, and books that are audit-ready at any moment.
What You'll Do
- Own daily processing of incoming commission checks and wires — logging, depositing, and matching every payment to its transaction.
- Reconcile trust/escrow and operating accounts daily and resolve discrepancies immediately, not at month-end.
- Process commission disbursements to agents, verifying splits, caps, fees, and referral payouts against the disbursement authorization for each closing.
- Track earnest money and option fee activity in coordination with our transaction coordination team.
- Maintain clean, well-documented records that satisfy TREC trust account and record-keeping requirements.
- Partner with our outside bookkeeping firm on month-end close, providing reconciled daily activity so close is fast and clean.
- Field agent questions about payments and disbursements with accuracy and professionalism.
What We're Looking ForRequired
- 3+ years of full-charge bookkeeping experience, including daily banking activity (deposits, wires, ACH).
- Hands-on experience reconciling multiple bank accounts on a daily or weekly cadence.
- Proficiency with QuickBooks (Online or Desktop) and strong Excel skills.
- Demonstrated accuracy under daily deadlines — this role touches other people's money every day.
Preferred
- Real estate brokerage, title, or escrow experience — you already know earnest money, commission splits, and disbursement authorizations.
- Trust account management experience under TREC (or comparable state) rules.
- Experience working inside a custom or non-standard software stack and being the reliable human layer in a workflow.
Compensation & Benefits
- $55,000–$65,000 annual salary, based on experience.
- Full-time, on-site at our Austin office.
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
