Bookkeeper (Full-Charge)
Location: Memphis, TN (On-Site)
Compensation: Competitive Salary (DOE)
Employment Type: Full-Time, Exempt
Schedule: Monday through Friday, standard business hours
Travel: Minimal; occasional local travel as needed
Weekends: Rare, as required by month-end close and year-end audit support
POSITION SUMMARY
The Bookkeeper (Full-Charge) owns our accounting records end to end, including accounts payable, accounts receivable, general ledger, account reconciliation, month-end close, job costing, customer billing, and compliance filings. This role produces the financial statements leadership uses to make decisions and delivers year-end records to our outside CPA in audit-ready condition. It supports our commitment to accuracy, accountability, and operational discipline by ensuring every dollar is coded to the correct job, every account reconciles, and every filing is submitted on time.
This position is distinguished from a transactional bookkeeping role in two respects. First, it is a construction accounting role: costs are tracked by job, phase, and cost type, revenue moves through progress billings and retainage, and the financial picture is only as reliable as the job cost coding behind it. Second, it is an automation-forward role. We operate on AI tooling day to day, specifically Claude and Claude Cowork, and this position is expected to use those tools to eliminate repetitive manual work and redirect that time toward exception review, variance analysis, and reporting that informs leadership.
Full-Charge Bookkeepers are self-directed, detail-driven professionals who take ownership of the accuracy of the books, communicate clearly with project managers and vendors, and maintain disciplined documentation. This role reports directly to executive leadership.
Important – Read Before Applying
This position involves:
- Full ownership of the books, with no controller reviewing every entry
- Deadline discipline; month-end close, tax filings, and billing cycles do not move
- High attention to detail, where a single mis-coded cost makes a profitable job appear unprofitable
- Active daily use of AI and automation tools, not occasional or optional use
- Continuous process improvement, including replacing manual routines you may be accustomed to
- Handling confidential financial, payroll, and employee-related information
If you prefer to perform accounting work manually because that is the method you have always used, this position will not be a fit.
What We're Looking For
- Someone who has closed the books independently and can describe how
- Someone who codes job costs correctly the first time
- Someone who automates repetitive work rather than absorbing it
- Someone who raises questions when numbers do not reconcile
- Someone who protects confidentiality and exercises sound judgment
- Someone who wants to grow into a controller role as the company scales
Growth Opportunity
Strong performers can grow into:
- Senior Accountant
- Accounting Manager
- Controller, as the company scales past 100 employees
ESSENTIAL DUTIES & RESPONSIBILITIES
Automation, AI & Process Improvement
- Use Claude and Claude Cowork daily to reduce manual accounting work, including reading vendor statements and invoices, reconciling documents against internal records, and converting month-end output into finished reports
- Own AI-assisted invoice capture and coding so vendor bills enter QuickBooks with minimal manual entry, with the incumbent reviewing exceptions rather than keying every line
- Build and maintain bank feed rules, recurring entries, and matching logic so routine reconciliation volume clears without manual intervention
- Use AI to surface anomalies in advance of manual detection, including duplicate invoices, mis-coded costs, margin drift, and adverse job cost variance trends
- Build self-refreshing reporting so leadership and project managers can access current job cost and work-in-progress views without requesting a report
- Draft collections follow-ups, vendor inquiries, and routine month-end commentary using AI, subject to review and judgment before release
- Identify and eliminate manual steps on an ongoing basis; any task performed the same way twice monthly is a candidate for automation
- Build reusable Claude workflows and skills for repeated tasks, and document every automation so processes survive absence or transition
Accounts Payable
- Ensure every vendor bill and subcontractor invoice is coded to the correct job, phase, and cost type, reviewing and correcting automated coding rather than entering all data manually
- Match invoices against purchase orders and packing slips and resolve flagged discrepancies prior to payment
- Run check and ACH payment cycles, manage vendor terms, and maintain a clean AP aging
- Collect and maintain W-9s from subcontractors and vendors and prepare year-end 1099s
- Reconcile vendor statements and own vendor relationships on all billing matters
Accounts Receivable & Customer Billing
- Prepare and issue customer invoices, including AIA-style progress billings (G702/G703) for general contractor work
- Track retainage held and released across all active projects and ensure timely release
- Prepare and submit lien waivers and manage submissions through GC billing portals such as Textura and GCPay
- Apply cash receipts, work the AR aging against automated alerts, and follow up on past-due balances professionally and persistently
- Coordinate with project managers so billings accurately reflect work completed in the field
General Ledger & Month-End Close
- Reconcile all bank and credit card accounts monthly, allowing automated matching to clear routine volume so review time is spent on exceptions
- Prepare and post journal entries, including accruals, prepaids, and depreciation
- Close the month on a predictable schedule and produce the profit and loss statement, balance sheet, and cash flow statement for leadership
- Serve as QuickBooks administrator, including chart of accounts, item and class lists, user permissions, integrations, and overall data integrity
- Maintain the fixed asset schedule and depreciation records
- Record payroll journal entries and allocate labor cost to jobs in coordination with People Operations, which administers payroll in Rippling
- Serve as day-to-day contact for our outside CPA and provide clean support for year-end and any audit or review
Job Costing & Project Reporting
- Own job cost accuracy so all material, labor, subcontractor, and equipment costs are coded to the correct job
- Maintain job cost reports and flag variances to project managers and leadership before they escalate
- Maintain the work-in-progress (WIP) schedule and track over- and under-billings by job
- Support cost-to-complete reviews with project managers and maintain accurate percentage-of-completion figures
Tax & Compliance Filings
- Prepare and file multi-state sales and use tax returns and correctly apply exemption and resale certificates
- Track and renew business licenses, state registrations, and annual reports across all operating states
- Maintain records and documentation supporting insurance and workers' compensation audits
- Maintain organized, audit-ready financial records at all times
Confidentiality & Professional Conduct
- Protect confidential financial, payroll, and employee information at all times
- Maintain professionalism with vendors, customers, general contractors, and internal teams
- Follow policies and procedures and support standardization across the organization
CORE COMPETENCIES
- Ownership: Takes full responsibility for the accuracy and completeness of the books
- Accuracy: Produces reliable, reconciled records that require minimal correction
- Automation Mindset: Eliminates repetitive work rather than absorbing it
- AI Fluency: Uses AI tooling as a normal part of daily work, not as a novelty
- Deadline Discipline: Closes the month and files on schedule without prompting
- Analytical Judgment: Questions figures that do not reconcile and investigates root cause
- Documentation Discipline: Maintains clear records, workpapers, and process documentation
- Communication: Communicates clearly with project managers, vendors, and leadership
- Confidentiality: Handles sensitive financial and personnel information appropriately
QUALIFICATIONS & EXPERIENCE
Required:
- 5+ years of full-charge bookkeeping experience, including full responsibility for month-end close
- Hands-on QuickBooks experience across accounts payable, accounts receivable, general ledger, reconciliations, and financial statement preparation
- Demonstrated experience automating repetitive accounting work rather than performing it manually
- Comfort using AI tools in daily work; hands-on experience with Claude or Claude Cowork strongly preferred
- Strong Excel skills, including pivot tables and lookups
- Ability to work independently without daily supervision and to escalate issues appropriately
- Discretion with confidential financial and payroll information
- Must pass drug test and meet ProTec fitness-for-duty standards
Preferred:
- Construction, contractor, or trades accounting experience, including job costing and work-in-progress reporting
- Experience with AIA progress billing (G702/G703), retainage, and lien waivers
- Multi-state sales and use tax experience
- QuickBooks Enterprise or Contractor edition experience, including class tracking and job-level cost reporting
- Experience building Claude projects, skills, or repeatable prompts rather than using AI on an ad hoc basis
- Experience with AP automation or spend platforms (Bill.com, Ramp, Melio, or equivalent)
- Experience building automated reporting using Power Query, Power BI, or QuickBooks integrations and APIs
- Experience with GC billing portals (Textura, GCPay, or equivalent)
- Associate's or bachelor's degree in accounting or a related field
PHYSICAL REQUIREMENTS
- Primarily office-based, seated work with intermittent standing and walking
- Ability to work at a computer for extended periods
- Ability to lift and carry up to 25 lbs occasionally (files, supplies, records)
TOOLS, EQUIPMENT & TECHNOLOGY USED
- QuickBooks (accounting system of record)
- Claude and Claude Cowork for document processing, analysis, drafting, and workflow automation
- Microsoft 365 (Outlook, Excel, Word, Teams)
- Rippling (payroll data, administered by People Operations)
- GC billing portals (Textura, GCPay, or as required by customer)
- State and multi-state tax filing portals and business licensing systems
- Banking and credit card portals, and document management systems
REPORTING STRUCTURE
- Reports To: Executive Leadership
- Supervises: None currently; may supervise accounting support staff as the department grows
KEY PERFORMANCE INDICATORS (KPIs)
- Month-end close completed within the established schedule each period
- Bank and credit card reconciliations completed and accurate every month
- Job cost coding accuracy and low recoding/correction rate
- Year-end adjusting entries required by the outside CPA (fewer indicates cleaner books)
- AR performance: days sales outstanding and percentage of balances past 60 days
- Billing timeliness: progress billings and lien waivers submitted within required windows
- AP accuracy: on-time payments, zero duplicate payments, vendor aging cleanliness
- Compliance: sales and use tax, license, and 1099 filings submitted on time with no penalties
- Automation results: manual hours eliminated and processes automated per quarter
- Reporting reliability: leadership and project managers can self-serve current job cost and WIP data
COMPENSATION & BENEFITS
- Competitive annual salary (DOE)
- Medical, dental, vision, and 401(k) with employer match
- Paid holidays and PTO
- Professional development assistance, including company-sponsored training and certifications
- Direct line to executive leadership with support for the tools and automations you implement
- Career advancement opportunities, including a path toward a controller role
EMPLOYMENT CLASSIFICATION & POLICIES
- Full-Time, Exempt
- Employment is at-will
- Company is an Equal Opportunity Employer
- Reasonable accommodations available per ADA guidelines
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- What is your desired annual salary?
Experience:
- full-charge bookkeeping: 5 years (Required)
- QuickBooks: 3 years (Required)
- construction, contractor, or trades accounting: 2 years (Preferred)
- multi-state sales and use tax: 2 years (Preferred)
- Claude or Claude Cowork: 2 years (Preferred)
Ability to Commute:
- Memphis, TN 38112 (Required)
Work Location: In person
