POSITION OBJECTIVE
The Office Manager / Payroll Administrator oversees daily office operations while ensuring accurate and compliant payroll processing. This role supports administrative efficiency, financial accuracy, and employee satisfaction by acting as a key liaison between leadership, staff, HR, and accounting. This is an onsite position located in Petersburg, VA.
KEY RESULT AREAS/ESSENTIAL FUNCTIONS
-
Oversee day-to-day office operations, ensuring a well-functioning and efficient workplace
-
Manage office supplies, vendors, facilities coordination, and service providers
-
Handle front office responsibilities, including phone support and visitor coordination
-
Coordinate company events, meetings, and internal communications
-
Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
-
Prepare presentations, reports, and correspondence on behalf of executives
-
Serve as a key communication liaison between leadership and internal/external stakeholders
-
Manage confidential and sensitive information with discretion
-
Process Payroll accurately and on time in compliance with company policies and applicable regulations
-
Prepare payroll reports, reconciliations, and journal entries as required
-
Serve as liaison with payroll providers and internal stakeholders to resolve discrepancies
-
Maintain payroll records and support audits as needed
PROFESSIONAL AND INTERPERSONAL DETAILS
Education: Appropriate tertiary qualifications
Experience:
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactively identifying issues and resolving conflicts as they arise.
-
Strong interpersonal, written, and verbal communication skills
-
Manage expense reports and document retention
-
3-5 years of progressive experience in administrative role
-
1+ years of experience with payroll system.
Skills / Attributes:
- Strong attention to detail
-
Proficiency with Microsoft Suite
-
Organizational excellence
- Problem-solving and initiative
- Discretion and professionalism
- Strong communication skills
- Ability to prioritize and manage multiple responsibilities
-
High level of interpersonal skills
