Payroll Administrator
We’re hiring an experienced Payroll Administrator to take ownership of payroll processing for a large, multi-state organization. This role plays a critical part in ensuring accuracy, compliance, and timeliness across all payroll functions — supporting 500+ employees in a fast-paced, collaborative environment.
This is an immediate-need, full-time on-site position based in the Houston area.
What You’ll Do
- Manage accurate and timely biweekly payroll for 500+ hourly, salaried, and contract employees, including shift differentials.
- Ensure compliance with federal, state, and local payroll and tax regulations across multiple states.
- Process and verify employee deductions for benefits, garnishments, and retirement contributions.
- Prepare and reconcile payroll-related journal entries, bonus accruals, and general ledger postings.
- Support state sales tax filings, quarterly and annual filings (Forms 941, 940, W-2, and 1099), and payroll audits.
- Maintain and troubleshoot the ADP Workforce Now payroll system, ensuring accurate data integration with HR and accounting systems.
- Collaborate with HR and Accounting to support payroll adjustments, onboarding, and compliance documentation.
- Identify opportunities for process improvement and automation within payroll operations.
What You Bring
- 7+ years of payroll experience, ideally in a manufacturing or mid-sized corporate environment.
- Proficiency with ADP Workforce Now (required).
- Experience managing multi-state payroll and understanding state payroll tax laws and compliance.
- Working knowledge of accounts receivable, payroll accruals, and GAAP principles.
- Advanced Excel skills (VLOOKUPs, pivot tables, data analysis).
- Strong accuracy, organization, and discretion with confidential employee data.
- Excellent communication skills and the ability to partner cross-functionally with HR and Accounting.
- Bachelor’s degree in Accounting, Finance, HR, or related field preferred.
What’s in It for You
- Full-time, on-site position with long-term stability and growth potential.
- Collaborative, people-centered work culture.
- Opportunity to make an immediate impact by improving payroll accuracy, compliance, and reporting efficiency.
If you’re a detail-oriented payroll professional who thrives in a dynamic, multi-state environment and enjoys working with both HR and Accounting — we’d love to hear from you.
Pay: $90,000.00 - $110,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
- How many total years of payroll experience do you have?
- How many years of experience do you have using ADP Workforce Now?
- Have you used ADP Workforce Now within the last 2 years?
- Are you able to reliably commute Monday through Friday to an onsite position in North Houston, near Beltway 8 and I-45?
- Have you managed multi-state payroll for 250 or more employees?
- Are you proficient in Excel (including formulas, VLOOKUPs, and pivot tables)?
Work Location: In person
