We are seeking an experienced and organized Central Supply Coordinator to join our healthcare team. The ideal candidate will be responsible for managing inventory, maintaining supply organization, coordinating purchasing processes, and ensuring nursing departments have the supplies and equipment needed to provide exceptional resident care. Previous nursing home Central Supply experience is strongly preferred.
Ensure all orders are confirmed with written purchase orders
Prepare, review, and submit purchase orders according to procurement policies and procedures
Assist with correspondence and claims related to damaged merchandise, shipment errors, and vendor returns
Assess equipment and supply needs and report findings routinely to the Director of Nursing (D.O.N.)
Assist in developing methods to determine appropriate quantities of nursing supplies and equipment
Deliver emergency supplies and equipment as directed
Ensure supplies and equipment are properly maintained and stored
Organize storage, issue, and delivery of supplies and equipment in accordance with facility policies
Verify invoices, purchase orders, and packing slips against incoming merchandise
Maintain accurate inventory records when receiving and issuing supplies and equipment
Ensure storage instructions are properly followed to prevent damage or deterioration
Organize and catalog supply locations for efficient access and handling
Notify appropriate departments when special orders arrive
Monitor supply usage to identify waste, shortages, or overuse
Ensure vendors provide updated Material Safety Data Sheets (MSDS) in compliance with OSHA regulations and facility policies
Answer staff inquiries regarding supplies and products
Follow up on back orders and delayed shipments
High school diploma or equivalent required
Previous Central Supply experience in a nursing home or healthcare setting required
Experience with inventory control and supply chain processes
Familiarity with procurement or inventory management software preferred
Basic computer skills, including Microsoft Outlook and Excel
Strong organizational, communication, and time management skills
Ability to lift, push, pull, and carry up to 50 lbs
Ability to remain active for extended periods throughout the workday
Team-oriented mindset with a strong attention to detail
