Summary Objective
The purpose of this position is to enter and code data into computer, and processes records concerning court commitments and court appearances. Notify authorities of changes in inmate status; provide information and answer questions from the public concerning the status of inmates.
This class works under general supervision, independently developing work methods and sequences.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
High School Graduation or GED equivalent.
One (1) year of customer service, clerical, receptionist, computer data entry, centralized records filing, court records processing, criminal justice, or security experience or an equivalent combination of education, training, and experience.
OTHER MINIMUM REQUIREMENTS
Must be a minimum of 18 years of age.
Must not have been convicted of a felony or have any criminal action pending against them.
Misdemeanor convictions will be considered on an individual basis.
Must submit to a pre-employment polygraph test.
Must wear personal protective equipment as mandated by OSHA.
Must be vaccinated for hepatitis B, have provided evidence of immunity, or have signed a declination form within ten days of initial assignment.
Must pass an annual tuberculin test.
Must work a varied schedule.
Must be fluent in English language.
ARCHIVES
SCT posted in Archives should have at least one year of prior experience in LMDC records & information department and be familiar with policies, procedures, applicable laws, and practices related to the records and information. Alternatively, SCT posted in Archives must demonstrate competency and working knowledge in records & information within 30 days.
SCT posted in Archives must demonstrate competency and working knowledge of expungement policies, procedures, applicable laws, and practices within 30 days.
ARCHIVES RELIEF
SCT posted in Archives should have at least one year of prior experience in LMDC records & information department and be familiar with policies, procedures, applicable laws, and practices related to the records and information. Alternatively, SCT posted in Archives must demonstrate competency and working knowledge in records & information within 30 days.
SCT posted in Archives must demonstrate competency and working knowledge of expungement policies, procedures, applicable laws, and practices within 30 days. Alternatively, the person in the position will not be moved from their current working area/assignment, however, will assist when needed ex. vacations, special projects.
GENERAL
Must be certified as a LINK and NCIC Basic Operator (Full Access) in the State of Kentucky or obtain within six months of employment.
Must be certified in Basic CPR and Basic First Aid or obtain within one year of employment.
Applicants and employees in positions which perform job duties that may require contact with offenders in the custody or supervision of the Department of Juvenile Justice or with youth in the care, custody, or supervision of Youth Development.
Must meet qualifications pursuant to the federal Prison Rape Elimination Act, 28 CFR 115.17 and 115.317, to include periodic post-employment criminal background checks.
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs light to medium work that involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or considerable skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving close tolerances or limits of accuracy.
Lifts and carries items weighing up to 40 pounds.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures, and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.
