Hours availabile: Thursday (8:30a-4:30p), Friday (8:30a-4:30p) and Saturday (10a-3p)
Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a smooth and professional experience. Your proactive approach, excellent organizational skills, and ability to manage multiple tasks will contribute significantly to our office’s efficiency and positive atmosphere. This paid position offers an exciting opportunity to develop your administrative and customer service skills within a dynamic environment.
Duties
- Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
- Handle incoming correspondence, emails, and inquiries with efficiency and professionalism
- Maintain organized filing systems, data entry records, and ensure accuracy in all clerical tasks such as proofreading and document management
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
- Assist with office management duties including general administrative support
- Support customer service efforts by addressing Resident questions or concerns promptly and courteously
- Perform light bookkeeping tasks such as invoicing or tracking payments when needed
- Ensure the office environment remains tidy, organized, and welcoming at all times
Experience
- Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail
- Proven customer service experience with excellent communication skills in both bilingual (if applicable) and English languages
- Familiarity with multi-line phone systems, data entry, filing systems, and office software such as Microsoft Office Suite and Google Workspace
- Experience with medical or dental receptionist duties is a plus but not required; relevant personal assistant experience is also valuable
- Ability to manage time effectively in a fast-paced environment while maintaining accuracy in all tasks
- Strong typing skills along with proficiency in proofreading documents for clarity and correctness
Pay: From $20.00 per hour
Work Location: In person
