Main Responsibilities:
· Provide front desk reception coverage including handling phone calls, routing them to appropriate staff, taking and distributing messages, and receiving/greeting all visitors in a professional and warm manner
· Collect and distribute all incoming mail and courier items
· Assist in General Office administration (i.e., office supply ordering, form and documents inventory, filing, etc.)
· Partner with Human Resources, Payroll and division managers to process job applicants, administer new hire pre-employment and orientation activities, assist in benefit enrollment, timekeeping system set up, and termination processing
· Assist Office Manager with managing and processing client and vendor invoices
· Manage and file all facility invoices
· Maintain and update client/employee spreadsheets
· Assist in the creation & submittal of client proposals and contracts
· Assist field staff with addressing time, pay, benefit, and other needs/concerns
· Maintain uniform & PPE inventory for field staff
· Assist division in arranging for and receiving services related office equipment, telecommunications needs, and building maintenance services
· Assist in any ad-hoc duties, projects and activities as and when required.
· Adhere to and promote Enhanced landscape Management’s doctrine, values, and mission
Skills/Abilities – Ability to:
· Knowledge and ability to use various computer programs and applications, including Microsoft Office, Word,
Excel, and email systems; PC proficiency preferred
· Strong organizational skills, attention to detail, and ability to multi-task a must
· Type a minimum of 40 WPM
· Strong verbal and written communication skills
· Manage multiple priorities and meet deadlines in high volume office environment
· Ability to establish and maintain effective working relationships with supervisors, other employees, and clients
· Apply to deliver strong customer service
· Always represent the organization in a positive and professional manner
· Bilingual (English/Spanish) required
· Excellent writing skills required
Education/Experience/Licenses/Certifications:
· 3+ years working in an office environment
· 1+ years of experience in landscape industry (preferred)
· Valid Driver’s License
Work Environment/Physical Requirements
· Work in an office environment
· Work 8 hours per day (M-F)
· Occassional overtime work may be required
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Tuition reimbursement
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Excel: 2 years (Required)
- Office management: 2 years (Required)
Language:
- Spanish (Required)
- English (Required)
Ability to Commute:
- Oceanside, CA 92056 (Required)
Work Location: In person
