JOB TITLE: LEGAL ASSISTANT
DEPARTMENT: MASS TORT
REPORTS TO: BONNIE RICKERT, PARTNER
FLSA STATUS: CONTRACT
ROLE SUMMARY
Hilliard Law’s mission for our clients is clear - the “Relentless Pursuit of Justice.” We strive to find talent that pursues excellence for our clients. We believe our success is a result of our people, and we’re looking for individuals who bring their experience, dedication, problem-solving skills, and creativity to further our mission.
The Mass Tort Legal Assistant provides administrative and case management support across multiple mass tort dockets. This role requires heavy client communication, strong organizational skills, technological proficiency, and the ability to manage competing priorities while adhering to court deadlines and firm procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Support attorneys and paralegals in managing mass tort dockets governed by court orders and case management plans.
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Maintain inventory of lien resolutions and track updates in case management system.
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Assist with case action planning to ensure compliance with federal and state court deadlines.
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Manage calendaring across multiple dockets, tracking deadlines and required filings.
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Utilize case management software to manage matters and review dashboards and reports to understand docket status at both macro and micro levels.
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Support lien resolution processes, including document collection, organization, and tracking.
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Communicate regularly with clients, medical providers, court personnel, and opposing counsel via phone and email.
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Provide heavy phone support with strong, professional communication and customer service skills.
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Maintain accurate records and ensure strict adherence to firm policies and procedures.
