JOB Oversees, sets up, and maintains all accounting records for a major section of a department's accounting system; performs or supervises the review, posting, revision, and summarization of fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned.
There is one (1) immediate temporary full-time vacancy not-to-exceed 07/31/2026 with the Department of Finance - Accounts Division in Hilo.
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. EXAMPLE OF DUTIES
- Plans, coordinates, and assigns the work required in compiling, reviewing, recording, and reconciling financial transactions for a major section of a department's accounting system; sets up and supervises the maintenance of accounting files and records.
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Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotments, invoice registers, individual accounts, P-card purchases, and other subsidiary records.
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Classifies and codes expenditures or revenues, determining appropriate accounts to be charged; posts to budgetary accounts.
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Purchases supplies, materials, equipment, and/or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.
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Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.
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Receives, receipts, and deposits cash collections; maintains appropriate records.
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Takes trial balances; reconciles balances; and prepares reports.
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Compiles and analyzes receipts, expenditures, and other fiscal data; prepares financial and statistical reports for use in budget preparation, annual reports, cost data progress reports, etc.
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Writes narrative statements to accompany tables and statistical materials.
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Supervises, and/or reviews, audits, and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input, maintains personnel records, including leave balances, temporary assignments, etc.
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Records labor time or equipment rental fees for various jobs.
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Prepares and processes various payroll deduction and withholding forms.
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Prepares and processes contracts for approval; monitors provisions of contracts.
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Assists with grant management; monitors expenditures and reimbursements; determines appropriateness of purchases; prepares required reports.
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Assigns, trains, and reviews the work of others engaged in maintaining account records and/or processing payroll; monitors or supervises the maintenance of inventory control records.
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Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information; assists in implementation process.
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Responds to basic inquiries from public, customers, vendors, and/or employees in accordance with prescribed procedures regarding specific accounts or other related information.
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Operates standard office machines including calculators, scanners, copiers, and electronic computer equipment and peripherals, adding machines and typewriters.
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Performs other related duties as assigned.
SUPPLEMENTAL INFORMATION
Please scan and attach these supporting documents to your on-line application, if required:
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an official college transcript,
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a valid driver's license,
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a temporary assignment verification,
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professional licenses, and/or
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certificates.
Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.
PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add
[email protected] to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/countyhawaii
E-mail:
[email protected]