Job Overview
We are seeking a highly motivated and detail-oriented Accounting Clerk - III to join our dynamic finance team. In this pivotal role, you will be responsible for managing complex accounting functions, ensuring accuracy in financial data entry, and supporting the organization’s financial operations. Your expertise in various accounting software and financial concepts will drive efficient processing of accounts payable, receivable, and general ledger activities. This position offers an exciting opportunity to contribute to both corporate and governmental accounting environments, utilizing your strong analytical skills and technical proficiency.
Duties
- Perform detailed data entry and account analysis using accounting software such as QuickBooks (Intuit Programs) to ensure precise financial records.
- Reconcile balance sheets, accounts receivable, and accounts payable to maintain accurate financial statements.
- Prepare journal entries and process double-entry bookkeeping transactions in accordance with GAAP and organizational policies.
- Assist with month-end and year-end closing activities, including general ledger reconciliation and audit support.
- Manage payroll processes through systems like ADP and QuickBooks compliance with payroll management standards.
- Support tax-related activities by preparing documentation for tax filings and maintaining compliance with governmental accounting regulations.
- Collaborate with cross-functional teams on budgeting, credit analysis, and financial reporting projects to enhance operational efficiency.
Experience
- Proven experience in corporate accounting or governmental accounting environments with a focus on financial services or non-profit sectors.
- Strong familiarity with accounting software such as QuickBooks, ADP and Excel
- Demonstrated ability to perform account reconciliation, balance sheet analysis, and journal entry preparation accurately.
- Solid understanding of GAAP principles along with practical experience in payroll management and tax compliance.
- Excellent math skills combined with the ability to analyze financial data critically and efficiently.
- Prior experience working with public accounting firms or in roles requiring detailed audit support is advantageous.
Qualifications
- QuickBooks Certification required (QuickBooks ProAdvisor preferred).
- 3–5 years of bookkeeping or accounting experience.
- Proven experience managing Accounts Payable and Accounts Receivable.
- Experience with vendor and customer quoting processes.
- Familiarity with IRS Offer in Compromise procedures preferred (training available).
- Strong knowledge of bank reconciliations, journal entries, budgeting, and financial reporting.
- Excellent organizational, analytical, and communication skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- Ability to work independently and collaboratively with clients and CPA staff.
We are seeking a highly organized, detail-oriented, and knowledgeable accounting professional to support our firm’s financial operations and client services. This role combines Accounts Payable/Receivable management, QuickBooks advisory services, Office Administration, and IRS Debt Resolution case coordination in collaboration with our CPA.
The ideal candidate will manage daily accounting functions, assist clients with financial organization, maintain accurate records, and support IRS settlement processes while ensuring efficient office operations and exceptional client service.
Key Responsibilities Accounting & Financial Management
- Manage the full cycle of Accounts Payable, including invoice processing, expense verification, and timely vendor payments.
- Oversee Accounts Receivable, including client invoicing, payment tracking, collections follow-up, and account maintenance.
- Perform bank and credit card reconciliations to ensure financial accuracy.
- Prepare and review journal entries, financial transactions, and accounting records.
- Maintain accurate financial documentation and perform routine account reconciliations.
- Generate and analyze financial reports to provide insight into business performance.
- Assist clients with budgeting, financial organization, and bookkeeping best practices.
QuickBooks Advisory Services
- Provide expert guidance on QuickBooks setup, configuration, maintenance, and troubleshooting.
- Support clients in improving financial workflows and accounting processes.
- Maintain compliance with accounting standards and industry best practices.
- Educate clients on financial concepts and software usage.
- Maintain QuickBooks files and ensure accurate data entry and reporting.
- Maintain office workflow coordination.
- Organize financial and administrative records.
- Assist with vendor and customer quotes as needed.
- Support internal administrative operations to ensure efficient office functionality.
- Provide professional communication with clients regarding billing, documentation requests, and follow-ups.
Join us in this energetic environment where your expertise will directly impact our financial integrity! We value proactive professionals who thrive on accuracy, efficiency, and continuous improvement ready to help us achieve excellence in every aspect of our accounting operations!
Preference Requirements
- Must be a U.S. Citizen.
- Must successfully pass a criminal background check.
- Certification/licensure must be in good standing within the United States.
Position Details
- Location: In-Office – Volusia County (South Daytona)
- Schedule: Monday-Friday (Off all government holidays)
Pay: $17.00 - $21.50 per hour
Benefits:
Work Location: In person
