Visual Concepts Lighting, Inc. is a leading provider of exterior lighting design, engineering, and construction administration services. We partner with municipalities, residential developers, parks, commercial and retail centers, event venues, and landscape architects to create innovative, functional, and visually impactful lighting solutions.
As a small, collaborative team, we value professionalism, integrity, attention to detail, and exceptional customer service. We foster a positive, supportive work environment where every team member plays an important role in the company’s success.
Position Summary
We are seeking a dependable and organized Bookkeeper / Administrative Assistant to support the company’s accounting, payroll, and general office operations.
The position is responsible for maintaining accurate financial records, processing payroll, performing administrative duties, and supporting day-to-day business operations. The ideal candidate is detail-oriented, capable of managing multiple priorities, comfortable working independently, and effective in a collaborative office environment.
Bookkeeping & Payroll Responsibilities
· Record and categorize bank and credit card transactions.
· Review employee timecards and process payroll accurately and on schedule using QuickBooks Online Payroll.
· Maintain payroll records, including direct deposit information, payroll changes, and employee deductions.
· Verify employee hours, paid time off, holiday pay, and other payroll adjustments.
· Prepare and issue customer invoices.
· Monitor accounts receivable and follow up on outstanding balances.
· Process vendor invoices, maintain accounts payable records, and prepare payments.
· Maintain organized financial records with complete supporting documentation and a clear audit trail for company expenses.
· Prepare weekly and monthly financial reports for management.
· Assist with budgeting, expense tracking, and cash-flow reporting.
· Assist with business license renewals and other regulatory filings.
· Assist with month-end and year-end closing procedures.
Office Administration Responsibilities
· Answer and direct incoming telephone calls.
· Prepare ad hoc reports as requested.
· Maintain office policies, procedures, filing systems, and company records.
· Manage office supply inventory, purchasing, and vendor relationships.
· Maintain current client, vendor, and employee contact information.
· Assist with proposal preparation, contract administration, and document management.
· Support company leadership with administrative projects and other duties as assigned.
· Coordinate employee benefits documentation and communicate with benefit providers as necessary.
· Arrange for the maintenance and servicing of office equipment.
Required Qualifications:
- High school diploma or equivalent.
- At least (2) years of bookkeeping experience using QuickBooks Online
- 1–2 years of payroll and office administration experience.
- Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
- Strong organizational skills with exceptional attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to prioritize assignments, meet deadlines, and work independently.
- A high degree of professionalism, integrity, and discretion when handling confidential information.
Preferred Qualifications
- Experience with Customer Relationship Management (CRM) software.
- QuickBooks ProAdvisor certification.
- Associate degree in Accounting, Business Administration, or a related field.
- Experience working in a professional services, engineering, architectural, or construction environment.
Schedule:
- Monday – Thursday, 9-hour shifts. Friday, 4 hr shift
- The job is to be performed on-site
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Application Question(s):
- How many years of work experience in office administration?
Experience:
- Quickbooks Online: 2 years (Required)
- Payroll: 1 year (Required)
Ability to Commute:
- San Diego, CA 92111 (Required)
Work Location: In person
