Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach, combined with your attention to detail and technical proficiency, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to showcase their office management skills and thrive in a fast-paced setting.
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle comprehensive office management tasks such as filing, data entry, calendar management, and organization of documents using productivity software like Microsoft Office and Google Workspace
- Support bookkeeping activities using QuickBooks and assist with basic financial recordkeeping and invoicing
- Provide excellent customer service by responding promptly to inquiries, supporting client needs, and maintaining positive communication channels
- Proofread correspondence, reports, and documents to ensure accuracy and professionalism
- Maintain organized filing systems—both digital and physical—and ensure all records are up-to-date and easily accessible
- Support personal assistant responsibilities such as managing schedules, coordinating meetings, and handling confidential information efficiently.
- Proven administrative experience in an office environment or related field
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills
- Experience working with bookkeeping software like QuickBooks is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Booking and organizing work events and travel.
- Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
- Bilingual abilities are a plus for supporting diverse client needs
- Clerical experience including filing, proofreading, calendar management, and handling multi-line phone systems is preferred
Join us in creating a vibrant office environment where your organizational talents shine! This role offers a chance to develop your administrative expertise while contributing to a supportive team dedicated to excellence.
Pay: $18.00 - $21.00 per hour
Benefits:
Work Location: In person
