We are seeking a motivated person that possesses a few skillsets to support a couple of our executive team members. This position is hourly and will be expected to work in office about 25-30 hours per week.
Accounting ~ (40%)
Accounts Payable & Vendor Administration
- Review, code, and process vendor invoices for payment.
- Maintain vendor records, W-9 documentation, and payment terms.
- Reconcile vendor statements and resolve billing discrepancies.
- Assist with weekly check runs and electronic payment processing.
Accounts Receivable Support
- Generate customer invoices and monitor outstanding balances.
- Assist with collections and customer account inquiries.
- Apply customer payments and maintain accurate AR records.
General Accounting Support
- Perform monthly account reconciliations for assigned balance sheet accounts.
- Assist with month-end and year-end close processes.
- Prepare journal entries and maintain supporting documentation.
- Maintain organized accounting records in accordance with company policies.
Human Resources Management ~ (30%)
Talent Acquisition & Recruitment
- Manage full-cycle recruiting, including job postings, candidate screening, interviewing, hiring, and onboarding.
- Partner with department managers to identify staffing needs and workforce planning requirements.
- Coordinate background checks, employment documentation, and new hire orientation.
Employee Relations
- Serve as the primary point of contact for employee concerns and HR-related inquiries.
- Foster a positive, inclusive, and productive workplace culture.
- Support conflict resolution and performance management processes.
Compensation, Benefits, Compliance & Policy Management
- Administer employee benefits programs and annual enrollment processes.
- Coordinate payroll information with finance and payroll providers.
- Assist with salary benchmarking and compensation planning.
- Maintain compliance with federal, state/provincial, and local employment laws.
- Develop, update, and communicate HR policies and employee handbook content.
- Manage employee records and ensure confidentiality of personnel information.
Training & Development
- Coordinate employee training, professional development, and performance review programs.
- Support leadership development initiatives and employee engagement activities
Office Administration Management ~ (30%)
Office Operations
- Oversee daily office operations to ensure efficiency and professionalism.
- Manage office procedures, systems, and administrative workflows.
- Develop and implement operational improvements where needed.
Facilities Management
- Coordinate office maintenance, vendor relationships, and facility services.
- Ensure workplace safety standards and office functionality are maintained.
- Manage office space planning and equipment needs.
Vendor & Contract Management
- Maintain relationships with office suppliers, service providers, and external vendors.
- Negotiate contracts and manage administrative service agreements.
- Monitor vendor performance and service quality.
Executive & Administrative Support
- Support senior management with administrative coordination as needed.
- Assist with corporate events, meetings, company communications, and special projects.
- Ensure effective records management and document retention practices.
- Purchasing office supplies and managing facilities and storage warehouses.
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Qualifications
Education
- Degree in human resources, Business Administration, Management, or a related field preferred.
- Professional HR designation (SHRM-CP, SHRM-SCP, PHR, CHRP, or equivalent) is considered an asset.
Experience
- Minimum 5 years of progressive experience in Human Resources and/or Office Administration.
- Previous management or supervisory experience preferred.
- Experience managing employee relations, recruitment, and office operations.
Skills & Competencies
- Strong knowledge of employment laws and HR best practices.
- Excellent organizational and time-management skills.
- Exceptional communication and interpersonal abilities.
- Strong problem-solving and decision-making skills.
- Ability to handle confidential information with discretion.
Proficiency with Quickbookds, Microsoft 365, ADP platforms, and office management software
