Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will possess exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities efficiently. This role offers an opportunity to contribute significantly to the smooth operation of our organization by handling diverse clerical, scheduling, and communication tasks with professionalism and precision.
Responsibilities
- Act as a point of contact for internal/external administrators
- Prepare, proofread, and distribute correspondence, reports, and presentations using productivity software such as Microsoft Office, Excel and Word processing tools.
- Field patient calls, take messages and route correspondence as directed.
- Assist with office management duties including supply procurement, equipment maintenance, and facility organization.
- Balance multiple priorities, anticipating needs an ensuring daily workflows.
- Schedule group meetings for physicians
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities.
- Strong computer skills including proficiency in Microsoft Office Suite, spreadsheets, data entry, and productivity software.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Demonstrated clerical experience involving filing, proofreading, calendar management, and front desk duties.
- Exceptional phone communication skills combined with courteous phone etiquette for professional client interactions.
- Personal assistant experience or previous roles involving calendar management are advantageous.
Join our team as an Executive Assistant to play a vital role in supporting our leadership while fostering an efficient and welcoming office environment through your expertise in administrative excellence!
Pay: From $21.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
