About the Position - this position is only 30 hours per week
We are seeking a dependable, organized Administrative Assistant to support our property management team. This position serves as a key point of contact for property owners, vendors, and service personnel while keeping day-to-day office tasks, records, work orders, and communications moving efficiently. The right candidate is professional, detail-oriented, comfortable managing multiple priorities, and willing to help where needed.
What You’ll Do
· Answer and route phone calls, take accurate messages, and promptly relay emergency service requests to the Property Manager.
· Greet and assist property owners, vendors, service personnel, and other office visitors in a professional manner.
· Enter work orders and help coordinate property inspections, service appointments, meetings, and conference calls.
· Read and sort incoming mail; prepare outgoing mail, email correspondence, and other routine communications.
· Create and maintain organized electronic and paper files, correspondence, reports, and property records.
· Perform basic accounts payable and accounts receivable duties.
· Prepare routine correspondence, meeting agendas, reports, copies, and meeting materials; record minutes when requested.
· Prepare welcome packets for new property owners.
· Order office supplies and coordinate routine equipment maintenance.
· Research information and compile basic statistical or operational reports as needed.
What We’re Looking For
· Associate degree or equivalent education preferred; related administrative experience may be substituted.
· Six months to one year of administrative, clerical, property management, or similar office experience preferred.
· Strong written and verbal communication skills, including the ability to prepare professional correspondence.
· Good organization, accuracy, follow-through, and the ability to manage changing priorities.
· Working knowledge of Microsoft Word and Excel; experience with accounting, database, or property management software is helpful.
· Professional and courteous when handling calls, visitors, and confidential information.
How to Apply
Please submit your résumé and a brief statement explaining why you would be a good fit for this position.
Job Type: Part-time
Pay: $19.50 - $20.00 per hour
Benefits:
- 401(k)
- Employee assistance program
- Flexible spending account
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
