We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.
This role will be managing the office and not direct reports.
Full time role
Compensation: $25.00 /hour; direct experience highly considered.
Address: 9610 Waples St. San Diego, CA 92121
Requirements:
- Responsible for ensuring front desk is staffed M-F 8:00 – 4:30
- Process incoming and outgoing mail daily
- Process checks/keep check log
- Check stock/keep inventory for kitchen supplies
- Check stock/keep inventory for office supplies
- Order office and kitchen supplies as needed
- Organization of mail/supply room
- Organization of kitchen/lounge
- Maintain inventory of storage boxes
- Processing and tracking of ARC applications
- Processing and tracking of key/fob/parking pass distribution
- Scan violation responses to shared mailbox
- Scan insurance mail to shared mailbox
- Maintain meeting room calendars
- Maintain company calendar
- Maintain board meeting calendar
- Daily WorkVivo posting for out of office/announcements
- Handle TownSq requests for assigned clients
- New homeowner welcome packets
- Return mail processing per WDO policy
- Produce slide deck for monthly staff meeting
- Branch event planning (Vendor Fair, Appreciation events, etc.)
- Branch point of contact for annual Associa Cares golf tournament
- Special projects, as assigned by executive team
- Branch social media postings
- Schedule front desk coverage monthly calendar
- Work with VP to schedule vendor meet & greets
- Other tasks as needed
