Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be a proactive problem-solver with excellent communication skills, technical proficiency, and a passion for maintaining an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Handle calendar management, scheduling appointments, meetings, and coordinating events with precision and attention to detail
- Make outbound calls to current and prospective clients
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office.
- Provide exceptional customer service by assisting clients, answering inquiries, and supporting overall office needs with positive phone etiquette and client communication skills
- Perform clerical tasks including proofreading documents, word processing, and managing correspondence efficiently
- Oversee office management duties such as supply inventory, equipment maintenance, and organizing files to ensure a productive work environment
Requirements
- Current Property & Casualty Insurance License and/or Life & Health Insurance License or ability to obtain license within an agreed upon time frame.
- Proven office experience with strong organizational skills and the ability to multitask in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and data entry tools
- Excellent computer literacy with technical proficiency in office management software
- Strong communication skills, both verbal and written; bilingual abilities are a plus for diverse client interactions (Spanish)
- Demonstrated experience in customer service roles such as front desk or medical/dental receptionist positions
- Ability to manage time effectively while handling multiple responsibilities simultaneously
- Previous administrative or clerical experience including filing, proofreading, calendar management, and phone communication etiquette
- Personal assistant experience or medical/dental receptionist background is advantageous but not required
Join us to be part of a supportive team that values your organizational talents and dedication! This role offers an engaging environment where your administrative skills will directly contribute to our success while providing opportunities for professional growth.
Pay: $20.00 - $24.00 per hour
Benefits:
Work Location: In person
