Occupational Therapy for Kidz is a pediatric occupational therapy clinic dedicated to helping children reach their fullest potential through compassionate, child-centered care. We are seeking a friendly, organized, dependable, and proactive Front Desk Administrative Assistant to join our team. This position is ideal for someone who is looking for a long-term part-time position.
Job Responsibilities
- Assist with daily administrative tasks, including filing, data entry, and document organization
- Help maintain attendance records, program forms, and required documentation
- Prepare and organize materials for program sessions (folders, sign-in sheets, parent notices)
- Answer phone calls and respond to basic inquiries from families and community members
- Assist with scheduling, appointment reminders, and communications
- Support the Directors with onboarding documentation and all record-keeping
- Maintain a clean, organized office and reception and waiting areas
- Ensure confidentiality of all child and family information
- Follow program procedures and safety guidelines
Qualifications
- Mature with strong organizational and communication skills
- Computer skills is a must (email, document management, simple spreadsheets, Canva, notices)
- Ability to handle sensitive information with confidentiality
- MUST BE Reliable, punctual, and able to work independently
- Experience in an office, childcare program, community organization, or customer service setting preferred
- Must complete required background checks (fingerprinting, SCR, Reference Clearance)
Schedule & Hours
- Part-time (15 - 20 hours a week) Monday - Friday 3:00 - 8:00 pm
Job Type: Part-time
Pay: $16.00 per hour
Experience:
- Customer service: 1 year (Required)
Work Location: In person
