ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.
POSITION SUMMARY:
This FULL-TIME position starting pay is $17.00 per hour and is located in Olyphant, PA. The Administrative Assistant is responsible for providing clerical and administrative support for Social Security Disability and Medical Assistance case processing. This includes handling incoming documentation, maintaining case files, supporting Case Developers and Disability Case Reviewers, and ensuring accurate and timely data entry and communication.
This position is 100% on-site in Olyphant, PA (no remote or hybrid option available). The schedule is Monday through Friday, 8:30 AM – 4:30 PM.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- Open, sort, and distribute incoming mail to appropriate departments
- Enter new Medicaid applications into the system with accuracy and timeliness
- Assign computer-generated file numbers to applicants
- Print file labels and authorizations; distribute applications to Case Developers
- Generate provider letters as instructed
- Type reports, correspondence, and invoices
- Fax record requests, generate confirmations, and prepare applicant files
- Log cases received from consultants; pull files and distribute to Disability Case Reviewers
- Log outgoing cases to consultants; generate disability certifications and prepare files for review
- Process closed cases, including copying letters and mailing originals to applicants
- Scan documentation for electronic distribution to Case Developers
- Maintain and organize filing systems for active and closed cases
- Answer telephones and assist with file retrieval and general inquiries
- Prepare outgoing mail in accordance with instructions
- Collaborate with internal staff to ensure efficient workflow and case processing
- Demonstrate professionalism, attention to detail, and strong organizational skills
- Perform additional duties as assigned by Case Developers, Office Manager, or Project Director
REQUIRED SKILLS/ABILITIES:
- Strong clerical, typing, filing, and administrative support skills
- Proficiency in Microsoft Word and Excel (required)
- Ability to operate standard office equipment (computer, telephone, fax machine, scanner)
- Strong communication and interpersonal skills
- Ability to multitask and work efficiently in a fast-paced environment
- High level of accuracy and attention to detail
- Ability to follow structured processes and maintain confidentiality
EDUCATION/EXPERIENCE REQUIREMENTS:
- High School Diploma or equivalent (REQUIRED)
- Prior administrative or clerical experience preferred
- Experience with medical terminology, typing medical reports, and/or knowledge of Social Security rules and regulations preferred
PHYSICAL REQUIREMENTS:
- Ability to stand and move throughout the office as needed (or with reasonable accommodation)
- Primarily sedentary work requiring occasional stooping, bending, reaching, and stretching
- Ability to operate office equipment including telephone, computer, and fax machine
- Visual and hearing ability (with or without assistive devices) to perform job duties
Successful ATHENA employees will display the following characteristics:
- You strive to be the best in your field currently and in the future.
- You like to make your employer look good.
- You find solutions where others only see problems.
- You are proactive, make and meet commitments, and perform your duties with excellence.
- You are aware of the employer’s needs and understand how to deliver value.
- You have the ability to work with diverse, integrated, deliverable-driven teams.
The benefits of working for ATHENA include a full Benefit package:
- Support from a team of professionals committed to making your life better
- 15 days (120 hours) of PTO; carryover limit of 80 hours (for full-time positions)
- Medical, dental, and vision insurance
- Robust bonus structure paid twice per year
- Medical and dependent flexible spending accounts
- Pet insurance
- 401(k) with generous employer match
- Easy-to-use employee self-service HR portal
The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.
ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
#ATHENAJOBS - HYCAL
Pay: $17.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Experience:
- Administrative Assistant: 1 year (Preferred)
Work Location: In person
