Position Summary
We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our growing construction team. This position is ideal for a self-motivated professional who thrives in a fast-paced environment and can work independently with minimal supervision. The successful candidate will have a strong background in construction accounting, exceptional Excel skills, and the ability to efficiently process a high volume of invoices while maintaining accuracy and strong vendor relationships.
Key Responsibilities
- Process and enter 75+ vendor invoices daily with a high degree of accuracy and efficiency.
- Review, code, and match invoices to purchase orders, contracts, and supporting documentation.
- Ensure proper approvals are obtained and company policies are followed.
- Reconcile vendor statements and research discrepancies to ensure timely resolution.
- Manage vendor communications regarding payment status, account issues, and invoice inquiries.
- Maintain accurate vendor records, including W-9s and supporting documentation.
- Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
- Assist with month-end closing activities, account reconciliations, and reporting requirements.
- Collaborate with project managers and accounting personnel to ensure proper job costing and expense allocation.
- Support audit requests and maintain organized AP documentation.
Required Qualifications
- Minimum 3 years of Accounts Payable experience within the construction industry.
- Proven ability to successfully process 75 or more invoices per day in a high-volume environment.
- Intermediate to Advanced Microsoft Excel skills, including experience using formulas for vendor analysis, account reconciliation, and data validation.
- Strong experience with vendor statement reconciliations and resolving account discrepancies.
- Thorough understanding of construction accounting practices, job costing, subcontractor payments, and purchase order processes.
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to prioritize workload, meet deadlines, and manage multiple tasks simultaneously.
- Strong communication and problem-solving skills.
Preferred Qualifications
- Experience using CMiC accounting software.
- Associate's or Bachelor's degree in Accounting, Finance, or a related field.
- Experience working for a general contractor, specialty contractor, or construction management company.
- Knowledge of lien waivers, certificates of insurance, and construction compliance documentation.
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Do you currently live within a commutable distance to the Sorrento Valley/Mira Mesa area?
- This is a temp-to-hire role. Are you comfortable with that hiring structure?
- Do you have AP experience in the Construction industry, and are comfortable with Microsoft Excel?
- What is your preferred hourly pay rate?
Work Location: In person
