Job Summary
We are seeking a dynamic and highly organized Medical Office Manager to lead the daily operations of our healthcare facility. In this pivotal role, you will oversee administrative functions, ensure compliance with healthcare regulations, and foster a positive environment for both staff and patients. Your expertise in medical office management, fiscal oversight, and team supervision will drive efficiency, enhance patient care, and support the overall success of our practice. This role offers an exciting opportunity to apply your comprehensive knowledge of medical administrative support, EMR/EHR systems, and healthcare management in a fast-paced setting.
Duties
- Manage the day-to-day operations of the medical practice, including staffing, scheduling, and resource allocation to optimize workflow and patient satisfaction
- Oversee fiscal management activities such as budgeting, financial reporting, billing processes, and ensuring revenue cycle integrity using systems like Eaglesoft, Dentrix, or eClinicalWorks
- Supervise administrative staff and clinical personnel, providing leadership in human resources functions including hiring, training, performance evaluations, and conflict resolution
- Maintain compliance with HIPAA regulations and ensure confidentiality of all medical records and patient information
- Coordinate with healthcare providers on medical management tasks including utilization management, medical records documentation, and adherence to JCAHO standards
- Oversee EMR/EHR systems (such as Epic or eClinicalWorks) to ensure accurate data entry, record keeping, and reporting for quality assurance and regulatory purposes
- Implement clinic policies and procedures aligned with healthcare regulations and best practices in acute care, dental clinic experience, or hospital environments
Qualifications
- Proven experience in medical office management or healthcare administration with a strong background in medical office experience and clinic operations
- Demonstrated supervisory experience leading administrative or clinical teams within a healthcare setting
- Proficiency with EMR/EHR systems such as Epic, Eaglesoft, Dentrix or eClinicalWorks; familiarity with hospital or dental clinic software is highly desirable
- Strong knowledge of HIPAA regulations, medical terminology, medical records management, and compliance standards like JCAHO
- Skilled in fiscal management including budgeting, financial management, billing processes, managed care contracts, and revenue cycle oversight
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment involving acute care or dental practice settings
- Background in human resources practices related to healthcare staff management and development
- Experience working within healthcare environments such as hospitals or clinics specializing in critical care or veterinary experience is a plus
Join us as a Medical Office Manager to lead with energy and purpose! Your expertise will empower our team to deliver exceptional patient care while maintaining operational excellence. We’re committed to supporting your professional growth through a collaborative environment that values innovation and dedication.
Pay: $25.00 - $30.00 per hour
Work Location: In person
