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Facilities Project Coordinator

Northwestern Michigan College -
Traverse City, MI

Job Details

Full-time
$87,336 a year

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid sick time

Qualifications

Driver's License
Managing projects
Stakeholder management

Full Job Description

Summary & Qualifications:

The Facilities Project Coordinator is a key member of the Facilities team responsible for overseeing and executing a variety of construction, renovation, and maintenance projects. This role will be responsible for planning, execution, and monitoring of such projects, including procurement, budget management, project oversight, close-out, and any necessary monitoring and preventative maintenance planning. This role requires strong project management and organizational skills, excellent communication abilities, and a service-oriented mindset.

Minimum Qualifications: Required

Bachelor’s degree in Construction Management or a related field (Engineering, Architecture, Facilities Management, etc.), or 8+ years of relevant experience (such as project management experience in a construction environment.
Working knowledge of construction plans and documents.
1+ year of experience with CAD, Revit, or other BIM software.
Valid Driver's License or the ability to obtain prior to the start date

Preferred Qualifications:

10 or more years of project management experience in a construction environment.
Project Management Professional (PMP) certification.
Experience working for or with institutions of higher education.

Essential Responsibilities

The Project Coordinator is customer service-minded and communicates openly and effectively with key stakeholders on each project. Help plan and execute projects supporting the College’s facilities master plan, strategic plan, and other routine and non-routine projects.
Oversees and executes multiple projects from pre-purchase order through closeout; ensures compliance with contracts and specifications, timeliness, and budget.
Develops RFP/RFQ/IDIQ bid packages for all contracted design and construction services.
Plans, schedules, executes, and monitors projects of various nature and sizes, including construction, renovation, space migration, repair, maintenance, and other administrative projects as assigned. Ensures projects meet deadlines, stay within budget, meet milestones, and maintain stakeholder satisfaction throughout all phases. Routinely reports the status of all assigned projects to the Director of Facilities.
Conducts preliminary reviews of technical project requests, develops specifications, provides preliminary estimates, and facilitates communication between contractors and internal departments.
Provides time and resource estimates for all college departmental projects as assigned or upon request.
Facilitates cooperation among contractors and College departments and staff, as applicable; identifies and communicates project milestones, ensures quality of deliverables, and oversees invoicing on assigned projects.
Creates and manages change orders and performs job cost analysis.
Utilizes a computerized maintenance management system (CMMS) to track project work orders; tracks monthly completion metrics.
Supports facilities management team with small project administration (<$50,000), including bid or quote solicitation, procurement, and contractor management; ensures compliance with college procurement and spending policies.
Analyzes metrics, creates programs, and manages administrative projects as assigned.
Inputs purchase requisitions according to college spending policies and reconciles purchasing card receipts on a monthly basis.
Provides administrative and management support to the Facilities Department and to the Director of Facilities.
Contributes to the success of the Facilities department by performing all other essential duties as assigned.

Work Environment

Lifting Activities

Most frequently lifted object: Under 10 lbs. lifted to waist level; carried 1-9 feet (Several times per day)

Heaviest object lifted: 20-29 lbs. lifted to waist level; carried 1-9 feet (Occasionally)

Non-lifting Repetitive Activities

Arm Movement (Several times per day)

Gripping (Several times per day)

Sitting (Continuously)

Standing (Several times per day)

Talking (Continuously)

Typing (Several times per day)

Walking (Several times per day)

Writing (Several times per day)

Other Physical Demands

Prolonged visual work

Travel (10-24%)

Mental Demands

Complicated Planning

Exercising Independent Judgment

Minimal Guidance or Direction

Performing Multiple Functions/Activities

Persuading Others

Rapid Decision Making

Other Challenges

Protecting the physical safety of others

Safeguarding organization assets and property

Working occasional evenings and/or weekends as needed

Summary & Qualifications:

Essential Responsibilities

Work Environment

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