Are you a champion of organizational excellence, skilled in blending executive-level support with a proactive and decisive approach to problem-solving?
Can you seamlessly manage personal and professional schedules, ensuring efficiency and synergy across high-stakes business and personal engagements?
Final question: When faced with a challenge, do you get excited or run away?
About the Organization
This is a fast-growing, highly regarded professional services firm with a reputation for delivering exceptional results across a variety of complex, high-stakes matters. Known for innovative strategies, industry expertise, and a client-focused approach, the team prides itself on combining precision with agility.
To support the evolving needs of the Managing Partner and to ensure both professional and personal engagements run seamlessly, the firm is seeking a dedicated Executive Assistant/Personal Assistant. This pivotal role demands a high level of organization, discretion, and adaptability, ensuring that schedules, communications, and priorities stay perfectly aligned.
What You’ll Do
- Calendar & Schedule Management – Oversee a complex calendar of business meetings, travel, and personal engagements; resolve conflicts and balance priorities effectively.
- Communications Oversight – Manage calls, emails, and correspondence, ensuring timely and accurate responses with nothing slipping through the cracks.
- Travel Coordination – Plan and book professional and personal travel, including flights, accommodations, transportation, meals, and events. Align schedules with relevant family members where needed.
- Event Preparation & Follow-Up – Prepare materials, coordinate logistics, and ensure smooth execution for meetings and events; follow up to track completion of action items.
- Meeting Support – Arrange meeting spaces, prepare conference rooms, and oversee hospitality to create a professional and welcoming environment.
- Office Organization – Maintain a highly organized workspace, manage supplies, and ensure smooth daily operations.
- Special Projects – Handle a variety of ad-hoc assignments and initiatives with efficiency and discretion.
- Team Collaboration – Work closely with leadership, legal teams, and administrative staff to maintain seamless operations.
What We’re Looking For
- Experience – 3–5+ years as an Executive Assistant supporting senior-level executives.
- Decision-Making – Confident, decisive, and proactive in anticipating needs and solving problems.
- Adaptability – Comfortable working with high-energy, fast-paced personalities while knowing when to slow things down for strategic clarity.
- Driven to Achieve – Highly motivated to complete tasks accurately, efficiently, and on time.
- Calm Under Pressure – Maintains composure and professionalism in high-pressure situations.
- Leadership & Ownership – Takes full responsibility for tasks and ensures successful outcomes.
- Proactive Follow-Up – Goes beyond flagging tasks—plans, schedules, and executes them to completion.
- Quick Thinker – Able to respond rapidly to changing priorities without sacrificing quality.
- Availability – Flexible to handle occasional evening or weekend calls as part of a demanding but rewarding role.
Why This Role Stands Out
- Empowering Culture – Join a team that values growth, mentorship, and professional development at all levels.
- Dynamic Growth – Be part of an organization in an exciting growth phase with abundant opportunities for career advancement.
- Professional Development – Access training and mentorship designed to elevate your skills and career path.
Perks & Benefits
- Comprehensive health, dental, and vision insurance
- 401(k) retirement savings plan
- Paid Time Off plus 11 paid holidays
- Discretionary annual bonus opportunities
- Additional perks such as commuter benefits, legal assistance programs, and more
Job Type: Full-time
Pay: $90,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
