Legal Office Administrator
Position Summary
The law firm of Jonathan James Damonte is a small firm located in Largo, Florida. The firm’s primary practice area is community association law, including representation of condominium, cooperative, and homeowners’ associations.
The firm is seeking a dependable, organized, and detail-oriented Legal Office Administrator to support the administrative and operational functions of the office. The firm values initiative and reliability. This is an opportunity for someone who wants to become an integral member of a close-knit team, make a meaningful impact on the firm's continued success, and build a rewarding long-term career. The Legal Office Administrator plays a central role in ensuring the firm’s day-to-day operations run smoothly and efficiently, coordinating with attorneys, staff, and vendors. This position plays a key role in keeping the firm organized, responsive, and efficient.
This position requires strong organizational and problem-solving skills, excellent communication skills, sound judgement, and the ability to manage multiple priorities with minimal supervision while maintaining a high level of professionalism and confidentiality.
Work Environment
This is an in-person, full-time position. Work hours are 8:30 AM – 5 PM, Monday-Friday.
Key Responsibilities
- Manage relationships with office vendors, technology providers, and community associations.
- Help develop and implement office procedures and policies pertaining to record management, financial management, and client intake processes.
- Maintain the firm's administrative calendar, including deadlines for recurring firm obligations, hearings, mediations, depositions, and client meetings.
- Assist with legal secretarial duties as needed. These duties include but are not limited to: preparing and filing legal correspondences and documents, organizing and assembling client materials, maintaining document templates, and tracking deadlines and court dates.
- Organize and maintain electronic and physical files.
- Maintain accurate financial records, including client billing, invoice preparation, payment processing, time entry, and financial reporting
- Answer and route telephone calls. Professionally greet clients, board members, and vendors. Handle incoming and outgoing mail, email, and courier deliveries.
- Assist with onboarding and administrative support for employees, including benefits enrollment and personnel file management.
- Perform other duties reasonably related to the position and firm operations.
Qualifications and Skills
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Strong sense of initiative and ability to work independently.
- Strong time management skills, with the ability to prioritize and balance numerous responsibilities while meeting deadlines.
- Proficiency and adaptability with office technology and software, including Microsoft Office and legal practice software.
- Professional demeanor and commitment to confidentiality.
- Bachelor’s degree in a related field.
- Previous experience working in a legal environment, preferred.
Compensation
Starting salary is $40,000, with higher starting compensation available based on relevant experience and qualifications. Benefits include health insurance, paid time off, and retirement plan with employer match.
Pay: From $40,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Education:
Ability to Commute:
- Largo, FL 33778 (Required)
Work Location: In person
