The Little Towns Children’s Museum is hands-on imaginary role-play experience for children 6 months to 10 years. We offer a unique, interactive environment where families can grow together, and children can learn through playing, building, and taking risks. We are looking for passionate, creative, and energetic people that want to make a difference. Work here and help us build The Little Towns.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our team-members, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of the Museum.
Responsibilities
- Answer and direct phone calls.
- Organize and schedule facility maintenance appointments
- Maintain Organization Calendar
- Plan meetings and take detailed notes
- Write and distribute email, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain storage & filing systems
- Update and maintain office policies and procedures
- Payroll
- Staff Scheduling
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Types: Part-time, Full-time
Pay: $16.50 - $19.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
