About Hinterland Group
Hinterland Group LLC, based in Riviera Beach, FL, is seeking an experienced and detail-oriented Accounts Payable Specialist to join our construction accounting team. This role is critical to maintaining accurate project financials, supporting job cost reporting, and ensuring compliance across all active construction projects.
Position Summary
The Accounts Payable Specialist is responsible for the accurate and timely processing of a high volume of vendor and subcontractor invoices, including job costing and proper coding to the correct projects, cost codes, and commitments. This position requires strong attention to detail, the ability to reconcile invoices against subcontracts, purchase orders, and commitments, and diligence in tracking vendor and subcontractor Certificates of Insurance (COI's) to ensure compliance before payments are released.
Key Responsibilities
- Job Costing & Coding: Review, code, and process high volumes of vendor and subcontractor invoices to the appropriate jobs, phases, and cost codes with speed and accuracy.
- Commitments Management: Match invoices against subcontracts, purchase orders, and commitments to verify accuracy, budget compliance, and proper approvals prior to payment.
- Certificates of Insurance (COI's): Track, verify, and maintain current vendor and subcontractor COI's; hold or flag payments for non-compliant insurance documentation in accordance with company policy.
- Invoice Processing: Enter, route, and process a high volume of invoices efficiently and accurately using Sage 300 and Timberscan (or comparable construction accounting software).
- Vendor Relations: Communicate with vendors, subcontractors, and project managers to resolve invoice discrepancies, coding questions, and payment inquiries.
- Reconciliation: Reconcile vendor statements, accounts payable aging, and job cost reports; assist with month-end close as needed.
- Documentation & Filing: Maintain organized, audit-ready records of invoices, commitments, lien waivers, and compliance documentation.
- Excel Reporting: Prepare and maintain spreadsheets and reports to support project accounting and management review.
Qualifications & Requirements
- Experience with construction accounting, including job costing of invoices, coding, commitments, and COI compliance tracking.
- Proficiency with Sage 300 and Timberscan required, or a minimum of 7 years of construction Accounts Payable experience.
- Strong working knowledge of Microsoft Excel.
- Highly organized with the ability to manage a high volume of invoices with accuracy and efficiency.
- Excellent attention to detail and strong follow-through on outstanding items (commitments, COI's, discrepancies).
- Strong written and verbal communication skills for coordinating with vendors, subcontractors, and project teams.
- Ability to work independently and meet deadlines in a fast-paced construction environment.
Benefits
Hinterland Group offers a full benefits package, including:
