This role is the financial and human backbone of day-to-day office life. The person in this seat keeps vendor payments accurate and on time, supports employees through the basics of HR administration, and helps carry the organization's culture forward — from onboarding a new hire's first day to planning the small moments that make people want to stay. It suits someone who is detail-driven with numbers but equally comfortable being the friendly, trusted point of contact for staff questions and team morale.
Key Responsibilities
Accounts Payable (˜30%)
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Process vendor invoices: match to purchase orders/receipts, verify correct GL accounts, and route for approval if needed.
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Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries professionally and promptly.
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Maintain W-9 records and support 1099 preparation at year-end.
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Track expense reimbursements and corporate card transactions for accuracy and policy compliance.
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Assist with month-end close tasks related to AP: accruals, aging reports, and account reconciliations.
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Recommend and help implement process improvements to keep AP efficient as the organization grows.
HR Administration (˜50%)
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Coordinate new-hire paperwork: offer letter follow-up, I-9/E-Verify, background checks, and system setup requests.
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Support benefits administration — enrollment reminders, basic plan questions, and liaison with the broker/carrier.
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Track PTO, sick time, and other leave requests; flag discrepancies for the HR Director/CFO.• Help prepare for and document performance review cycles (scheduling, form distribution, filing).
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Serve as a first point of contact for routine employee questions, escalating anything sensitive or complex.
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Support compliance basics: labor law poster updates, employee handbook acknowledgments, required trainings.
Recruiting (˜20%)
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Own the onboarding experience for new hires — desk setup, welcome materials, first-week check-ins.
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Plan and execute team events, celebrations (birthdays, anniversaries, holidays), and recognition programs.
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Help coordinate internal communications that keep the team informed and connected (newsletters, announcements).
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Gather informal feedback on employee sentiment and relay themes to leadership.
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Champion the organization's values in day-to-day interactions and act as an approachable, trusted resource for staff.
Qualifications
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2+ years of accounts payable, bookkeeping, or general accounting experience.
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Prior exposure to HR administration or office management is required.
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Proficiency with accounting software (e.g., QuickBooks, NetSuite, Bill.com) and Microsoft Excel/Google Sheets. CMIC experience is a plus.
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Excellent organization and follow-through; comfortable juggling recurring deadlines across two disciplines.
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Discretion and sound judgment when handling confidential financial and employee information.
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Warm, clear communication style — equally at ease emailing a vendor and chatting with a new hire.
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Associate's or Bachelor's degree in accounting, business, HR, or a related field preferred; equivalent experience considered.
What Success Looks Like
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Vendors are paid accurately and on time, with clean, audit-ready records.
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Employees experience smooth onboarding and get timely answers to routine HR questions.
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The team feels a genuine, well-organized culture — not an afterthought bolted onto finance work.
