Legacy Building Solutions is a local manufacturing company specializing in rigid frame fabric structures. We serve a diverse range of industries, providing innovative building solutions for applications such as military facilities, municipal projects, agricultural structures, equine arenas, aviation hangars, and sports complexes. Our commitment is to build strong relationships while delivering remarkable fabric structures that meet our customers’ end goals.
Job Overview
We are seeking an energetic and detail-oriented Executive Sales Administrator to support our sales team and executive leadership. This paid position offers an exciting opportunity to play a vital role in coordinating sales activities, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will bring exceptional organizational skills, technical proficiency, and a proactive attitude to help drive our sales initiatives forward.
Essential Functions:
· Initiate or coordinate customer contact with sales consultants and maintain relationships with business contacts
· Provide and support to the sales consultants on a daily basis which will include assisting with proposals and quoting, and answering customer inquiries
· Review, compile and organize information contained in RFP’s and RFQ’s
· Consistent Sales Force data entry for all client base communication
· Ensures and maintains successful and timely follow-up with our lead database
· Organize and prepares sales presentations and ensure that all sales presentation materials are prepared prior to deadlines
· Maintains customer database by inputting customer profiles and updates, preparing and distribution monthly reports as required
· Contact customers to answer basic procedural questions or to gauge their level of satisfaction with the company
· Provides Sales vs. projection results by preparing and forwarding sales tracking reports
· Attend sales meeting, training sessions, tradeshows and client visits, as needed
· Communicates daily with the VP Sales
· Other duties as assigned by management
· Monitors sales performance with detailed weekly/monthly reporting
· Bid prequals
ESSENTIAL JOB REQUIREMENTS/QUALIFICATIONS:
· Associate degree in Business Administration or 3-5 years of related experience
· 2+ years sales administrative support experience within a construction environment, preferred
· 2+ years with sales proposals software, preferably Proposify
· 2+ years with Salesforce
· Proficiency in Salesforce platform
· Ability to travel and work overtime as needed
· While performing the duties of this job, the employee is regularly required to:
o stand; walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance and talk or hear.
The ideal candidate will possess these skills:
· Precise and detail oriented, highly organized
· Critical thinking
· Excellent verbal and written communication skills
· Proficient with Microsoft Word, Excel, Outlook and PowerPoint with a strong ability to learn new programs and software as necessary
· Construction knowledge preferred
· Ability to prioritize and meet deadlines in a fast-paced environment
· Excellent Customer service skills
· Self- starter who is a team player with willingness to help cross-functionally as needed
Join us to be part of a dynamic team dedicated to excellence! This role offers the chance to develop your administrative expertise while supporting impactful projects in a collaborative environment committed to growth and success.
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
